For any law firm, the essential goals of litigation support are organizing, analyzing, and presenting information for case materials. To do this, your firm needs a legal document management solution customized to help you improve processes and access the information you need when you need it.
Our industry-leading legal document management solutions offer advanced protection and access to your firm’s critical information. We help you make the transition from paper-based records to digital files and can securely destroy vital records once they’ve reached the end of their lifecycle.
Managing thousands of your client’s case files, including physical and electronic records, is no small task. Our information management specialists will work with your firm to design a comprehensive legal records management plan to manage retention periods, retrievals, and electronic discovery (eDiscovery) while controlling document preparation costs for your clients.
Legal Document Storage
VRC can provide offsite storage services for your firm’s legal archives and records. Whether your files are currently kept in your offices or a self-storage facility, we can design a secure legal document storage program that meets your needs. And, before we relocate your information to one of our secure record centers, we’ll properly index it so it can be found easily and quickly.
Once your case files are stored with VRC, you’ll receive access to our secure web-based records management portal, where you can track and manage file retrievals.
Additionally, we can help your law firm design a data storage solution that preserves electronically stored information, such as tapes, media, and data backups.
Legal Document Scanning Services
The paper-based legal discovery and review process is now commonly managed digitally.
We can help you transition from paper records to digital files to make finding and retrieving even faster and easier.
All electronically stored information (ESI) for litigation support, including digital image files, must have valid metadata. Our imaging specialists will work with your firm to design an indexing protocol for your case files that allows seamless integration into your litigation support processes and document management systems.
Our specialists will create corresponding metadata indexes and capture descriptions according to your retrieval requirements as your paper case files are scanned.
Legal Document Management Software
These days, many attorneys work remotely. But, they still need immediate access to important case information.
Once your documents are digitized, we’ll help you integrate your electronic records into a centralized repository so you can spend more time focusing on your caseload and less time searching for documents. Attorneys working remotely can securely access the documents and files they need online, increasing productivity.
To help ensure the safe and secure delivery of your digital files, we provide:
- Physical file delivery via encrypted storage devices (ex. DVD, USB, or peripheral Hard Drive)
- Encrypted online delivery via secure File Transfer Protocol (FTP) directly into your legal document management system
- Secure, encrypted online legal document storage of digital files via VRC’s cloud-based document image repository
Scanned documents can also act as backups for paper documents in the event of a disaster.
Legal Document Shredding
Defensible disposition is a critical step towards mitigating risk and complying with information governance procedures for law firms.
Our document shredding services help you securely destroy paper and electronic records once they’ve reached the end of their retention period for final disposition.
We offer onsite and offsite shredding, as well as one-time purges for your confidential information. At the end of each destruction project, you’ll be given a Certificate of Destruction for your records in compliance with local, state, and federal laws.