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Records Management for Manufacturers

VRC helps manufacturers save space and streamline processes with document storage, document scanning, records management and shredding solutions.

From maintaining the right inventory levels and meeting delivery deadlines to keeping skilled labor  and increasing productivity, manufacturers are busy. That’s why you need a document management partner that can securely store your records and leverage digital advancements so you can have a more efficient workplace.

Through more than 30 years of partnerships with manufacturing clients, Vital Records Control has developed the expertise to help organizations in the manufacturing sector compliantly manage their information through its lifecycle.

Whether you manufacture cars, medical devices, clothing, raw materials, or food products, chances are, your company generates a lot of paper documents. Our comprehensive records and information management (RIM) solutions are designed to consolidate your paper-based records and organize them for easy document retrievals. When your records have reached the end of their lifecycles, we’ll help you destroy them securely.

Clear the Clutter for a Clean Shop Floor

An organized shop floor is critical for increased production. Save valuable factory space by storing documents offsite in the care of a professional record storage provider.

VRC’s offsite facilities offer advanced protection and security features. We store paper records, electronic documents, and hard drives in secure, climate controlled facilities, and provide full access to your stored inventory.

We give manufacturers access to real-time online tracking throughout their records’ lifecycles. VitalWeb, our records management portal, gives you visibility into your stored inventory. You can can quickly request record retrievals, maintain retention schedules, and order additional services online through VitalWeb. Your stored records are barcoded and tracked to provide real-time updates of where your documents are at times.

With our storage solutions, you can:

  • Save money and space
  • Maintain a high level of inventory accuracy
  • Support more efficient operations
  • Order scan-on-demand and shredding services through our online portal

Learn More About Offsite Storage

Document Management Solutions

Now more than ever, manufacturers are facing pressure to increase productivity and fulfill large scale orders on tight timelines. Efficiency has never been more critical.

When your documents are digitized and indexed, you’ll be able to retrieve files quickly and share them with coworkers, saving time you time and increasing productivity.

Our imaging specialists can scan your paper files and perform optical character recognition (OCR) services so that they’re searchable. Once your documents are scanned and digitized, they can be integrated into the document management system (DMS) of your choice or our online repository.

With our document scanning solutions, you can:

  • Reduce costs and achieve other operational goals
  • Improve efficiency
  • Focus on production

Learn More About Document Scanning

Secure Shredding and Recycling

Manufacturers face pressure to minimize waste. Vital Records Control can help you reduce your carbon footprint by destroying and recycling your confidential information securely.

Our sustainable shredding services include mobile shredding, onsite and offsite shredding, and one-time purges of your paper records and electronic documents. We’ll design a custom destruction program that fits your paper usage and complies with your retention and budget requirements. Our shredding is NAID AAA Certified.

At the end of each shredding project, you’ll receive a Certificate of Destruction, ensuring document security and compliance with disposal regulations.

Our sustainable shredding solutions allow you to:

  • Ensure compliant retention and destruction
  • Mitigate risk of privacy breaches
  • Support your green initiatives

Learn More About Secure Destruction

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.