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Retail and Hospitality Records Management

VRC has records and information management solutions specifically designed to help retailers, hotels and restaurants manage their data and streamline processes.

In the age of eCommerce, the retail and hospitality industry is in a constant state of transformation. Your business is likely facing pressure to reduce costs while increasing operational efficiency. And, as your customers’ demands increase, so does your need to exceed their expectations with quality service and experiences.

Vital Records Control understands the challenges organizations in the retail and hospitality industry face. Our records and information management solutions (RIM) are designed to help you manage your data and streamline processes so you can focus on your business.

When you work with Vital Records Control, we’ll work with you to develop a RIM program that includes full records lifecycle management – from capturing and maintaining evidence of business activities and transactions to the secure disposal of records.

Reallocate Valuable Sales Space

Whether you manage a store, hotel, or restaurant, your business needs a secure storage solution to manage the large amount of information generated by multiple locations and high turnover. VRC can help your company stay compliant with changing regulations while giving you access to your stored records.

Storing your paper documents and electronic records offsite allows you to reallocate valuable floor space to maximize sales per square foot. Our offsite facilities and vaults feature 24/7 security monitoring and fire suppression technology to protect your valuable information.

You can easily access your stored inventory though our online records management system, VitalWeb. VitalWeb lets you track and manage your information while running customized inventory and destruction reports. And, can use VitalWeb to order scan-on-demand services to retrieve the records you need, when you need them.

Learn More About Offsite Storage

Automated Online Data Backups

Protecting confidential data – like employee records, inventory data, customer credit card numbers and invoices – is a necessity.

VRC provides cost-effective, automated data backups of your servers and PCs to protect proprietary information from being lost. Our virtual data backups can help you quickly recover your critical data so you can get your business back up and running in the event of a disaster, hard drive crash, or power outage.

Learn More About Online Data Backup Services

Gain a Competitive Advantage with Complete Document Management

Companies without real-time access to data are at a competitive disadvantage. Digitizing paper records allows you to stay ahead of the curve and be more prepared for government audits.

Vital Records Control provides document scanning and digitization services to convert your physical files into digital records that can be easily accessed online by employees at any of your locations.

Your digital files can be integrated into your document management system (DMS) or uploaded our cloud-based platform for secure and fast document retrievals.

Learn More About Document Scanning

Protect Cardholder Information

As a business that accepts credit cards, then stores, processes and transmits cardholder information, you need a PCI DSS (Payment Card Industry Data Security Standard) compliant hosting provider to securely store your information.

Vital Records Control offers secure cloud-based data centers that are compliant with PCI DSS Version 3.2.1. Our data centers have multiple layers of defense against fraud, combining physical and digital security measures including:

  • Restricted user access
  • Locked server storage cabinets
  • 24/7 on-site monitoring
  • Authorized passswords
  • Storage-level, database and file encryption

Learn More About Our Cloud-Hosting Offerings

Increase your Sustainability Efforts

With half of young consumers saying they’re more likely to buy from sustainable brands, companies in the retail and hospitality industry are taking significant steps to increase their environmental initiatives.

VRC offers environmentally friendly services to help your company achieve its sustainability goals while protecting your confidential information. In addition to our cloud-based solutions (where all data is accessible on a digital platform), we also provide sustainable shredding services.

All our secure destruction solutions include the safe recycling of shredded materials at NAID AAA Certified shredding facilities.

Learn More About Sustainable Shredding

Your VRC Advantage

Secure Access

Your staff can easily and securely access your stored records, 24/7.

Reduce Risk

Our secure storage and destruction solutions lower the risk of theft, damage and security breaches.

Save Space and Money

Storing records with VRC frees up valuable space, and lets your employees concentrate on more profitable work.

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.