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Document Scanning in
Fort Myers, Florida

Improve your Fort Myers, FL company’s processes and availability of information with our document scanning services.

Digital documents are easily accessible and can be shared easily across your organization.

Our document scanning services from Vital Records Control allow for the integration of a wide array of papers, images, forms and files to be seamlessly added to your current document management process.

Whether you’re in the legal, healthcare, or financial industry in the Fort Myers areas, our local team of imaging specialists work with you to create an imaging solution that’s right for your company’s needs.

How the Scanning Process Works:

Vital Records Control has extensive experience with all aspects of document scanning. Each scanning project is as unique as the company it was designed for.

Our local Fort Myers team works with you to understand your workflow needs and designs a plan to support your scanning needs. This assessment will include source document formats, types of files, destination routing and more.

We transport your physical files to our secure scanning facility ensuring unbroken chain of custody throughout the process. Then, we’ll prepare them and scan them.

We perform custom indexing, review image quality and assign metadata to your images as required. Your records can be organized according to record classification, department, retention period and more.

Finally, we’ll deliver the images to our online portal or transfer images to a media format of your choice, host them on our image servers or route them to your own digital repository.

At the end of the process, Vital Records Control can store your documents, return them to you, or securely destroy them.

 

What We Scan:

  • Sticky notes
  • Medical Records
  • X-Rays
  • Microfilm and Microfiche
  • Bound Books
  • Large format documents (blueprints, maps, and more)

Why Document Scanning Services?

Save Time.

Imagine how much time and frustration you’d save if you could find the exact file you needed as easy as doing a Google search from your desk. No need to walk around asking coworkers if they know where a file is. No more walking across your building and then rooting through filing cabinets and piles of paperwork just to find one folder.

Free Up Space.

Paper files quickly take up a lot of valuable office floor space. To make matters worse, more documents are being created every day. Scanned documents are saved digitally, instead of in a clunky metal filing cabinet. If you lease your office, save money by reducing the amount of space your business needs to operate due to paper records.

Because the files are stored digitally, they can be accessed by authorized employees from wherever they’re working (at home, a different office, etc). No more confusing hand-written notes taped to document. Digitized documents allow you to quickly and easily collaborate on a project with others in your company (no matter how big or small).

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.

Other Services We Offer

Secure Destruction

Secure shredding services for your confidential documents and data.

Health Information Management

Streamline the management and exchange of confidential health information.

Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.