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Document Scanning and Imaging

Share information. Streamline processes. Enhance efficiency.

Document Imaging and Scanning Logo for Vital Records Control

Document Scanning Services

Whether you need to reduce IT obstacles, enhance compliance or automate back-office operations, document imaging services help you confront changing business demands in a well-equipped way.

By employing our document scanning solutions, you can focus on running your business while transforming it into a more mobile, digital workplace.

By scanning your documents, you can:
  • Cut down on paper build-up
    • Find digital files faster rather than sorting through paper piles
  • Increase employee efficiency
    • Utilize valuable time more wisely rather than exhausting it on document searches or digital conversion efforts
  • Reduce storage costs
    • Save document storage costs by up to 20-50% while increasing office space
  • Strengthen compliance 
    • Adhere to strict industry and governmental regulations across your organization while employing an effective records retention program
  • Gain a competitive advantage
    • Grow your business with increased response times and improved customer satisfaction

Comprehensive Document Scanning and Digital Imaging Solutions

No matter what stage of digitization you’re in, our VitalScan document scanning and digital imaging centers handle projects of all sizes. We offer document imaging services ranging from indexing of vast paper archives to continuous digitization of your records.

Our integrated document scanning and digital imaging services include:
  • Back File Scanning  – Converting vast paper archives into electronic formats allowing you to reduce document storage costs.
  • Day Forward Scanning – Transitioning your incoming paper flow into digital formats and integrating them with your existing electronic files.
  • Onsite Document Imaging – Scanning at your premises by bringing all the necessary scanning equipment to your location.
  • Offsite Document Scanning– Transporting your documents to any of our secure digital imaging centers for scanning and indexing.
See how we can help you reach your digital conversion objectives.

See how we can help protect your records and documents throughout their life-cycle.

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Document Imaging

Digital Solutions 

In today’s world, there is a demand for fast answers and response times, but the information you need may not be in digital formats. With Vital Records Control’s document imaging solutions, you’ll be enabled to quickly access vital information and enforce a well-organized document management system throughout your organization.

By using our document imaging solutions, your business can achieve document process automation while gaining a competitive advantage over competitors.

Document imaging enables you to:
  • Enhance productivity throughout your organization with immediate access to your information
  • Comply with complex regulatory guidelines
  • Reduce paper build-up while gaining valuable office space

High-quality Document Imaging Processes

Our document imaging team uses the utmost care and attention to preserve and protect what matters most to you. From microfilm, historical books to legacy documents, we carefully convert your sensitive materials into the electronic formats you need them in.

Our VitalScan document imaging services offer:
  • Scanning of paper documents for digital media conversion
  • Converting microfilm into electronic images
  • Exporting electronic images onto microfilm
  • Digitization of X-rays
  • Converting paper documents to PDF or TIFF formats
  • Turning proprietary formation into non-proprietary formats
  • Scanning of books and ledgers
  • Converting aperture cards into electronic images
Learn more about transforming your existing filing cabinets into retrievable digital images.

See how we can help protect your records and documents throughout their life-cycle.

Get in touch with us

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Image Hosting

Securely Store and Access Data

All organizations face unprecedented challenges, including searching for and sharing information. Overcoming these everyday obstacles is no small task, especially when the information you need is scattered among several locations and in various paper and electronic formats.

By using our image hosting services, your staff can conveniently access files with monitored user activity while you receive peace-of-mind knowing your information is stored securely. Our VitalScan image hosting solutions accommodate instant data access from any of our repository centers while providing secure storage solutions.

Image hosting services allow you to:
  • Improve workflow automation with maintenance-free records storage.
  • Gain regulatory confidence with evidence of audit trails, security controls, user activity and document history retrievals.
  • Protect data physically and electronically with controlled access and 24/7 system monitoring.

Secure Image Hosting Services

By employing our image hosting solutions, you can securely store your information in any of our secure repository centers. We offer both online and physical image hosting services to accommodate all your document management needs.

Online Image Hosting Services Include:
  • Web-based ECM (electronic content management) portals to access and share information
  • Seamless integration of document capture into existing processes and workflows
  • Managed account supervision with data backup and data redundancy capabilities
  • Protection of physical and electronic data with controlled access
Physical Image Hosting Services:

We offer a wide range of hosting solutions varying from records storage, climate-controlled vaulting to destruction services to cover your end-to-end document management needs.

Contact us to automate workflow with a customized digitization plan.

 

See how we can help protect your records and documents throughout their life-cycle.

Get in touch with us

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Other Services We Offer

Health Information Management

Synthesize patient records while automating workflow.

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Secure Records Storage

Protect and preserve your information with secure access to it.

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Media Backup and Electronic Vaulting

Speed data recovery with defensive data protection solutions.

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Secure Shredding and Destruction

Shred in a convenient, cost-effective and compliant way.

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