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Document Scanning and Imaging

Share information. Streamline processes. Enhance efficiency.

Document Scanning Services

Become a digitally advanced workplace

Whether you need to reduce IT obstacles, enhance compliance or automate back-office operations, Vital Records Control can help you confront changing business demands in a well-equipped, efficient way with our document scanning and imaging services.

By employing our document scanning and imaging solutions, you can focus on running your business while transforming it into a more mobile, digital workplace.

Document scanning and digital imaging services allow you to:
  • Retrieve records – Locate and share documents electronically within your organization while reducing redundancies.
  • Increase employee efficiency – Utilize valuable time more wisely rather than exhausting it on document searches or digital conversion efforts.
  • Reduce costs – Save document storage costs by up to 20-50% while increasing office space.
  • Strengthen compliance  – Adhere to strict industry and governmental regulations across your organization while employing an effective records retention program.
  • Gain a competitive advantage – Grow your business with increased response times and improved customer satisfaction.

Comprehensive Document Scanning and Digital Imaging Solutions

No matter what stage of digitization you’re in, our VitalScan document scanning and digital imaging centers handle projects of all sizes. We offer document imaging services ranging from indexing of large paper archives to ongoing scanning of your records.

Our integrated document scanning and digital imaging services include:
  • Back File Scanning  – Converting large paper archives into electronic formats allowing you to reduce document storage costs.
  • Day Forward Scanning – Transitioning your incoming paper flow into digital formats and integrating them with your existing electronic files.
  • Onsite Document Imaging – Scanning at your premises by bringing all the necessary scanning equipment to your location.
  • Offsite Document Scanning– Transporting your documents to any of our secure digital imaging centers for scanning and indexing.
See how we can help you reach your digital conversion objectives.

Document Imaging

Document Imaging Services

Expedite Efficiency with Digital Solutions

In today’s world, there is a demand for fast answers and response times, but the information you need may not be in digital formats. With Vital Records’s Control’s document imaging solutions, you’ll be enabled to quickly access vital information and enforce an effective records and document management system throughout your organization.

No matter what the size of your organization or processes need support, we’ll develop a document imaging solution that speaks to your document management needs. We turn your paper documents into valuable electronic formats, allowing you to quickly retrieve the information you need.

By using our document imaging solutions, your business can achieve process automation while gaining a competitive advantage over competitors.

Document imaging enables you to:
  • Enhance productivity throughout your organization with immediate access to your information
  • Comply with complex regulatory guidelines
  • Reduce paper build-up while gaining valuable office space

High-quality Document Imaging Solutions

Our document imaging team uses the utmost care and attention to preserve and protect what matters most to you. From microfilm, historical books to legacy documents, we carefully convert your sensitive materials into the electronic formats you need them in.

Our VitalScan document imaging services offer:
  • Scanning of paper documents for digital media conversion
  • Converting microfilm into electronic images
  • Exporting electronic images onto microfilm
  • Scanning of X-rays
  • Converting paper documents to PDF or TIFF formats
  • Turning proprietary formation into non-proprietary formats
  • Scanning of books and ledgers
  • Converting aperture cards into electronic images
See how we can help you transform your existing filing cabinets into retrievable digital images.

Image Hosting

Image Hosting Solutions

Securely Store and Access Data

All organizations face unprecedented challenges, including searching for and sharing information. And, the more time you spend searching for information, the less time you have to focus on your core business. Meanwhile, you also have to manage incoming volumes of new data and adhere to strict industry regulations. Overcoming these everyday obstacles is no small task, especially when the information you need is scattered among several locations and in various paper and electronic formats.

Fortunately, we are here to help. Our VitalScan image hosting solutions accommodate instant data access from any of our repository centers while providing secure storage solutions. By using our image hosting services, your staff can conveniently access files with monitored user activity while you receive peace-of-mind knowing your information is securely stored.

Image hosting services allow you to:
  • Improve workflow automation with maintenance-free records storage.
  • Gain regulatory confidence with evidence of audit trails, security controls, user activity and document history retrievals.
  • Protect data physically and electronically with controlled access and 24/7 system monitoring.

Secure Image Hosting Services

By employing our image hosting solutions, you can securely store your information in any of our secure repository centers. We offer both online and physical image hosting services to accommodate all your document management needs.

Online Image Hosting Services Include:
  • Web-based ECM (electronic content management) portals to access and share information
  • Seamless integration of document capture into existing processes and workflows
  • Managed account supervision with data backup and data redundancy capabilities
  • Protection of physical and/or electronic data with controlled access
Physical Image Hosting Services:

We offer a wide range of hosting solutions varying from records storage, climate-controlled vaulting to destruction services to cover your end-to-end document management needs.

See how our image hosting solutions can help you automate workflow.

Other Services We Offer

Health Information Management

Synthesize patient records while automating workflow.

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Secure Records Storage

Protect and preserve your information with secure access to it.

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Media Backup and Electronic Vaulting

Speed data recovery with defensive data protection solutions.

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Secure Shredding and Destruction

Shred in a convenient, cost-effective and compliant way.

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