Paper Shredding Services
If you’re like most businesses, the use of paper is involved in everyday business activities. These documents can amass to large volumes quickly and take up valuable space. Although destroying paper onsite with a hand-fed shredder might sound like a reasonable option to clear clutter from your office, it can reduce efficiency and put your information’s security at risk if it’s not disposed of properly.
Avoid the risk by destroying all your files through Vital Records Control. From mobile shredding services that come to your office to off-site destruction services that handle bulk paper shredding projects, we offer solutions to meet all your retention requirements.
Mobile Shredding Services
Whether you prefer to watch the physical destruction of documents at your premises for peace-of-mind or are required to do so by law, mobile shredding is a convenient way to destroy paper safely and quickly. Our trained, bonded, and uniformed specialists come to your premises in trucks equipped with industrial-grade equipment to perform onsite shredding, allowing you to watch the entire process. Here’s how it works:
- Shred consoles are delivered to your location.
- You fill the bins with confidential documents to be shredded.
- Uniformed Vital Records Control technicians pickup and transport shred bins to the truck.
- Bins are emptied into an industrial grade shredder that destroys private papers beyond recognition.
- Shred trucks transport the shredded materials to an offsite recycling plant.
- You receive a certificate of destruction for your records.
Mobile shredding solutions provide business owners comfort knowing they’re complying with industry guidelines and reducing the risk of in-house leaks.
Off-site Shredding Services
Off-site paper shredding services are recommended for companies that are paper-dependent and require the continuous disposal of large volumes of documents. We send GPS-tracked trucks to your office to assemble documents in secure containers, to be transported to an offsite facility for materials to be destroyed and recycled. We make the process simple, compliant, and convenient:
- You choose your pickup schedule.
- We drop off secure, locked shred bins at your location.
- You fill the containers with contents to be shredded.
- At scheduled intervals, our uniformed specialists pick up containers and place them in secure trucks.
- Shred bins are transported to an offsite destruction plant facility that includes security around the perimeter and monitored access systems to ensure your information is appropriately disposed of and recycled.
- You receive a certificate of destruction with the date and time of shredding.
By employing Vital Records Control as your off-site shredding provider, you’ll gain peace-of-mind knowing your data is disposed of with the highest standards of quality, assurance, and compliance.
One-Time Purge Projects
Have you recently accumulated a vast bulk of paper from a recent tax audit, office cleanout, or company move? If so, our one-time purge services are the solution for you.
One-time purge destruction is offered on a “per order” basis, making it a cost-effective way for companies to safely destroy confidential paper records quickly and efficiently. We drop off NAID-certified shred containers at your location. Once your consoles have been filled with materials to be disposed of, we then transport your confidential documents to an off-site plant for disposal and recycling. At the end of the project, we’ll provide you with a certificate of destruction upon request.
Our shredding solutions include automated retention programs and compliance management. All shred bins and documents are barcoded and tracked throughout the destruction process. Each of our shredding facilities is governed by a strict set of chain-of-custody procedures to ensure the safety of your information. After the end of each shredding process, we offer a certificate of destruction for your records, including HIPAA, GLBA, FACTA compliance.
Secure Shred Bins
Don’t let your private information end up in the wrong hands! Vital Records Control’s locked shred bin options help reduce the risk of a data breach from the very beginning. We place locked security containers at your office for you to fill with confidential materials. Once the consoles are filled, your information is transported to a state-of-the-art destruction plant where it’s destroyed beyond recognition. And unlike some competitors that charge by the pound or hour, we manage your daily documents by the container, offering overall cost savings for your company.
Choose from 32, 64 or 96-gallon bins. Contact us for pricing.
NAID AAA Certification
At Vital Records Control, your information’s security is the top priority of our team. The last thing you want is for your sensitive company information to fall into the wrong hands, and we take the appropriate steps to earn NAID AAA certification to ensure that doesn’t happen. On any day of the week, our destruction facilities must pass unannounced audits that evaluate the following areas:
- Employee background screening and training
- Compliance with written procedures
- Access controls and operational security
- Destruction equipment
- Confidentiality agreements and liability insurance
With Vital Records Control as your information management partner, you’ll be confident you’re receiving a document destruction program backed by integrity and security.
Commercial shredding can help minimize the impact of waste on the environment. Vital Records Control uses an industrial-grade strip shredder to reduce paper to 3/8-inch strips to ensure your information is unrecognizable. The shredded particles are then assembled into bales and sent to a local recycling provider. Paper mills then clean the materials and repurpose them as recyclable products, contributing towards a more eco-friendly environment. Learn more about the benefits of sustainable shredding.
See how we can help with your end-to-end document destruction needs.