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Enterprise Content Management

Document Scanning Services

Document scanning services near me, a key component of your business strategy, to transform your documents into a format that can be accessed anytime, anywhere.


Document Scanning Services and Imaging that Suit Your Business’ Needs

VitalScan offers document scanning services that are a key component of any business strategy. By transforming your documents into a digital format, you can ensure that they are accessible anytime, anywhere.


With VitalScan's scanning services, you can quickly and easily convert hard-copy documents into a digital format that can be stored and accessed via cloud-based servers. This makes it easy to access documents from any device or location, ensuring that you always have the information you need when you need it.


Additionally, document imaging services from VitalScan help to save time, money, and storage space, as well as reduce the risk of misplacing or damaging important documents. With VitalScan, you can rest assured that your documents are secure and accessible whenever you need them.

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Streamline Operational Productivity

Outsourcing your scanning needs to our services lets you use your time running your business. Then, with all your documents more readily available, you’ll be able to streamline all facets of its operation.

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Expert Scanning Results

Our team of specialists ensure your records scan beautifully. They’ll protect the scan down to the minute details, ensuring any bindings are removed, tears are repaired, and corners are straightened.

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Scanning done right

Documents are reviewed both before and after their scanning to guarantee the best result. After imaging, each one is carefully reviewed for readability, color correctness, and proper orientation.

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Flexible File Formats

Your digital files are saved in the format of your choice (PDFs, JPGs, TIFFs, and more). For easy access, we’ll migrate your files to the document management software of your choice for easy access.

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Record Scanning Services

Combined Shape Accounts payable documents

Combined Shape Bills of lading

Combined Shape HR documents and employee records

Combined Shape Government records and ledgers

Combined Shape Blueprints and other large-format documents

Combined Shape Photos, art, slides, film, and negative scanning

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Bulk Scanning Services

Our experts can handle a wide range of scanning and imaging needs to accommodate your business.

  • High-Quality Digital Images
    • Files are scanned and rendered to preserve every detail of the physical source.
  • Versatile Applications
    • On top of your standard 8.5”x11” paper, we can scan a wide range of documents, including blueprints, maps, X-rays, microfilm, photos, and legal documents.

Medical Records Scanning

We take special care to maintain the exacting standards that medical records require.

Combined Shape Secure file conversion

Combined Shape State and Federal HIPAA compliance

Combined Shape Direct import to your EMR system

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ECM - Document Scanning & Imaging

Forward-Thinking Technology

VRC has several tools to assist our experts and to provide you better service.

  • Automatic processing
    • As paper enters your workspace, we can reroute it to our digital center to be immediately scanned and indexed.
  • Instant Access
    • Grant your staff access to your electronic records from the moment they’re processed.

What Our Clients Say

Using VRC's document scanning, conversion & digitization services, companies like yours have saved time and improved productivity.


To the entire scanning team, we've had great feedback already from researchers and historians! We're grateful for your work!

Grand Rapids Public Museum


We were a little uneasy watching all our collected information – the literal backbone of our business – leaving the premises at first. After scanning, they input all the data into our new system and returned the boxes the following weekend. The whole process was seamless. Now I've got a system where I can click on a customer's name, and all their information is at my fingertips.

Carol T. Jordan, President

Trans Carolina Permits, Inc.

How It Works

Document Imaging, Step-By-Step:

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1. We prepare documents for scanning.
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2. Documents are scanned.
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3. Documents are categorized and indexed.
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4. Digital files are saved to PDFs, JPGs, TIFFs, or your desired format.
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5. Digital files are migrated to the document management system (DMS) of choice.
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6. Hard copies are returned to you, stored in our off-site storage facilities or securely shredded.

Frequently Asked Questions

Still looking to learn more about how document scanning and imaging services work? Check out some answers to these common questions.

There’s no set price for scanning, as there are several factors that affect its price. To receive the most accurate estimate, be sure to share:

  • Type of documents you want to be scanned
  • Number of pages to be imaged
  • If the removal of staples or other materials is required
  • Whether you need indexing
  • Your project deadline
  • If integration with an existing document management system is required

Interested in VRC or the services we provide?

Don’t hesitate to reach out so we can learn more about your business.