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Enterprise Content Management

Document Scanning Services

Document scanning services near me, a key component of your business strategy, transform your documents into a format that can be accessed anytime, anywhere.


Enterprise Bulk Scanning Services and File Digitization

Transforming your hard-copy documents into a digital format is a crucial aspect of any successful business strategy. VitalScan document scanning services help you achieve this goal.


By converting your documents into a digital format, you can access them anytime and anywhere. By having the ability to access your documents from any device or location, you can retrieve the information you need with ease and efficiency.


Simplify document management, reduce expenses, create more storage space, and ensure document security and availability with VitalScan commercial scanning services.

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Streamline Operational Productivity

By outsourcing document conversion services, you can focus on running your business. This enables you to access your documents easily and improve operational efficiency.

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Expert Scanning Results

Our team of specialists ensure your records scan beautifully. They’ll protect the scan down to the minute details, ensuring any bindings are removed, tears are repaired, and corners are straightened.

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Scanning done right

Documents are reviewed both before and after their scanning to guarantee the best result. After imaging, each one is carefully reviewed for readability, color correctness, and proper orientation.

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Flexible File Formats

Your digital files are saved in the format of your choice (PDFs, JPGs, TIFFs, and more). For easy access, we’ll migrate your files to the document management software of your choice for easy access.

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Record Scanning Services

Combined Shape Accounts payable documents

Combined Shape Bills of lading

Combined Shape HR documents and employee records

Combined Shape Government records and ledgers

Combined Shape Blueprints and other large-format documents

Combined Shape Photos, art, slides, film, and negative scanning

ECM doc scanning service 1A
ECM doc scanning service 1

High Volume Scanning Services

Our experts can handle a wide range of scanning and imaging needs to accommodate your business.

  • High-Quality Digital Images
    • Files are scanned and rendered to preserve every detail of the physical source.
  • Versatile Applications
    • On top of your standard 8.5”x11” paper, we can scan a wide range of documents, including blueprints, maps, X-rays, microfilm, photos, and legal documents.

Medical Records Scanning

We take special care to maintain the exacting standards that medical records require.

Combined Shape Secure file conversion

Combined Shape State and Federal HIPAA compliance

Combined Shape Direct import to your EMR system

ECM doc scanning service 2
ECM Document Scanning Imaging

Unlock the Power of Your Data

VRC has several tools to assist our experts and to provide you with secure scanning services.

  • Automatic processing
    • As paper enters your workspace, we can reroute it to our digital center to be immediately scanned and indexed.
  • Instant Access
    • Grant your staff access to your electronic records from the moment they’re processed.

What Our Clients Say

Using VRC's document scanning, conversion & digitization services, companies like yours have saved time and improved productivity.


To the entire scanning team, we've had great feedback already from researchers and historians! We're grateful for your work!

Grand Rapids Public Museum


We were a little uneasy watching all our collected information – the literal backbone of our business – leaving the premises at first. After scanning, they input all the data into our new system and returned the boxes the following weekend. The whole process was seamless. Now I've got a system where I can click on a customer's name, and all their information is at my fingertips.

Carol T. Jordan, President

Trans Carolina Permits, Inc.

How It Works

Document Imaging, Step-By-Step:

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1. We prepare documents for scanning.

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2. Documents are scanned.

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3. Documents are categorized and indexed.

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4. Digital files are saved to PDFs, JPGs, TIFFs, or your desired format.

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5. Digital files are migrated to the document management system (DMS) of choice.

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6. Hard copies are returned to you, stored in our off-site storage facilities or securely shredded.

Frequently Asked Questions

Still looking to learn more about how document scanning and imaging services work? Check out some answers to these common questions.

There’s no set price for scanning, as there are several factors that affect its price. To receive the most accurate estimate, be sure to share:

  • Type of documents you want to be scanned
  • Number of pages to be imaged
  • If the removal of staples or other materials is required
  • Whether you need indexing
  • Your project deadline
  • If integration with an existing document management system is required

Interested in VRC or the services we provide?

Don’t hesitate to reach out so we can learn more about your business.