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Offsite Document Storage

We offer secure document storage for your company’s important records.

Document Storage allows you to save storage space and costs.

If you’re storing your documents onsite in filing cabinets, your company’s confidential information may be at risk from natural disasters or being accessed by the wrong people. And, keeping paper documents and electronic files on-site requires office space that you may not have.

Document storage in one of Vital Records Control’s secure offsite records storage facilities keeps your business records, digital files, electronic documents, and data on tapes safe and allows you to access your files whenever you need them.

For more than 30 years, our document storage solutions have helped protect critical documents generated by Fortune 500 companies and small businesses across the country.

Document Storage Near Me

With over 100+ offsite storage facilities across the U.S., VRC is one of the most trusted document storage companies equipped to handle all of your needs. Our secure document storage includes on-demand pickups and deliveries to retrieve your records. Onsite viewing rooms are also available.

Records Management Software

Access to your physical and electronic document inventory is essential to running an efficient business. Our online records management portal, VitalWeb, includes metadata, tracking features, and service order requests for quick record retrievals.

Integrated Document Storage Solutions

Store your documents at VRC and order digitization services through our VitalWeb portal. You can request offsite records to be scanned and upload documents to the document management system of your choice or let us host them with our cloud storage solutions.

Shredding services are available through our VitalWeb Portal to securely dispose of records at the end of their lifecycle, helping you stay on top of your document retention requirements.

State-of-the-Art File Storage Facilities

Our offsite document storage facilities are concrete with no prefabricated metal walls and mounted on raised three-foot foundations to prevent flood damage. Each document storage facility adheres to strict requirements for security, fire protection, and environmental controls.

Consistent Chain of Custody

Our end-to-end security protocols begin with each pickup. We use a private fleet of secure vehicles for every record retrieval and delivery. Our vehicles are radio dispatched, driven by vetted employees, and include automatic locks and GPS tracking.

Exceptional Security

All records storage facility visitors must provide a government-issued ID, sign a confidentiality agreement, and be escorted by a staff member while inside. And, we have rigorous access controls in place, including only one entrance to each facility.

Barcoded Inventory Control

Our barcoded inventory control system utilizes innovative RFID technology to identify and track your information throughout its entire lifecycle. And, your record boxes are assigned a permanent location inside our records center to ensure they don’t get lost.

Legal Regulatory Compliance

Every organization has a responsibility to protect the confidentiality, integrity, and accessibility of its information assets. We ensure your confidential documents are stored safely in compliance with federal and state regulations, including HIPAA, FACTA, and SOX.

Why use Records Storage Services?

Free Up Office Space

Secure offsite document storage allows you to eliminate unnecessary file boxes and reallocate prime office real estate.

On-Demand Access

Secure storage in offsite storage units doesn't mean sacrificing accessibility. With a few clicks, you have access to your records through an online records management portal.

Reduce Costs

Offsite document storage services reduce document storage costs and labor, helping you lower fees for records retrievals.

The Offsite Document Storage Process

flowchart detailing the offsite document storage process

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.

Other Services We Offer

Secure Destruction

Document shredding services near me and paper shredding for your confidential documents and data.

Health Information Management

For more than 30 years, we’ve developed custom health information management solutions for medical records departments across the country that help our clients reduce costs and concentrate on patient care.

Document Scanning Services

Focus on your job, not paperwork, with document scanning services.

Media Vaulting

When you trust VRC to store and backup your data, you can be confident that your media and backups are protected and preserved for years to come.