If you’re storing documents onsite in filing cabinets, your company’s confidential information may be at risk from natural disasters or being accessed by the wrong people. And, storing paper documents and electronic files on-site is time-consuming and requires office space that you may not have.
Secure document storage in one of Vital Records Control’s offsite records storage facilities keeps your business records, digital files, and data safe with access to your files whenever you need them.
For more than 30 years, our document storage solutions have helped protect critical documents generated by Fortune 500 companies and small businesses across the country.
Integrated Document Storage Solutions
VRC’s online document storage solution integrates scanning services and cloud storage. After your hard copies are scanned and indexed, your digital formats are uploaded to your existing document management software or our cloud-based file system for secure file sharing and collaboration. With a digital storage system, you can access file folders wherever and whenever you need them.
For our record storage clients, you can quickly request on-demand scanning and shredding services through our records management software for a complete document management solution.
Document Storage Near Me
With over 100+ offsite facilities across the U.S., Vital Records Control is one of the most trusted document storage companies equipped to handle all of your access, storage, and archiving needs. Our storage and retrieval service include on-demand pickups and deliveries. We offer:
- Same-day deliveries
- Next day retrievals
- Onsite viewing rooms for in-person viewing
Records Management Software
Access to your paper records and electronic document inventory is essential to running efficient business operations. Our online records management software, VitalWeb, includes metadata, tracking features, and service order requests for quick record retrievals.
With VitalWeb, you’re provided end-to-end insight on physical and digital retrievals with a detailed audit trail. You can easily order document scanning and digitization services to retrieve your documents electronically. And, for records that have reached the end of their lifecycle, you can request shredding services.
State-of-the-Art File Storage Facilities
Vital Records Control protects your inactive files that aren’t needed on a day-to-day basis, yet need to be retained for a secure archiving solution.
Our offsite document storage facilities are concrete with no prefabricated metal walls and mounted on raised three-foot foundations to prevent flood damage. Each document storage facility adheres to strict requirements for:
- 24/7 Security monitoring
- Advanced fire protection
- Climate-controlled storage
Electronic Records and Media Storage
For your information not stored on paper, VRC offers offsite tape storage services for data stored on magnetic tapes, X-rays, cartridges, optical media, media, and data backups.
With Vital Records Control, critical information is stored in a specially-designed vault built for preserving and safeguarding electronic records. With our data storage and management solutions and flexible deliveries, you can gain peace of mind knowing that your information is safe and secure. And, you’ll have access to your critical data when and wherever you need it.