If you’re storing your documents onsite in filing cabinets, your company’s confidential information may be at risk from natural disasters or being accessed by the wrong people. And, keeping paper documents and electronic files on-site requires office space that you may not have.
Document storage in one of Vital Records Control’s secure offsite records storage facilities keeps your business records, digital files, electronic documents, and data on tapes safe and allows you to access your files whenever you need them.
For more than 30 years, our document storage solutions have helped protect critical documents generated by Fortune 500 companies and small businesses across the country.
Document Storage Near Me
With over 100+ offsite storage facilities across the U.S., VRC is one of the most trusted document storage companies equipped to handle all of your needs. Our secure document storage includes on-demand pickups and deliveries to retrieve your records. Onsite viewing rooms are also available.
Records Management Software
Access to your physical and electronic document inventory is essential to running an efficient business. Our online records management portal, VitalWeb, includes metadata, tracking features, and service order requests for quick record retrievals.
Integrated Document Storage Solutions
Store your documents at VRC and order digitization services through our VitalWeb portal. You can request offsite records to be scanned and upload documents to the document management system of your choice or let us host them with our cloud storage solutions.
Shredding services are available through our VitalWeb Portal to securely dispose of records at the end of their lifecycle, helping you stay on top of your document retention requirements.
State-of-the-Art File Storage Facilities
Our offsite document storage facilities are concrete with no prefabricated metal walls and mounted on raised three-foot foundations to prevent flood damage. Each document storage facility adheres to strict requirements for security, fire protection, and environmental controls.
Consistent Chain of Custody
Our end-to-end security protocols begin with each pickup. We use a private fleet of secure vehicles for every record retrieval and delivery. Our vehicles are radio dispatched, driven by vetted employees, and include automatic locks and GPS tracking.
All records storage facility visitors must provide a government-issued ID, sign a confidentiality agreement, and be escorted by a staff member while inside. And, we have rigorous access controls in place, including only one entrance to each facility.
Barcoded Inventory Control
Our barcoded inventory control system utilizes innovative RFID technology to identify and track your information throughout its entire lifecycle. And, your record boxes are assigned a permanent location inside our records center to ensure they don’t get lost.
Legal Regulatory Compliance
Every organization has a responsibility to protect the confidentiality, integrity, and accessibility of its information assets. We ensure your confidential documents are stored safely in compliance with federal and state regulations, including HIPAA, FACTA, and SOX.