Offsite Storage Underground Storage Add an extra layer of security by storing your invaluable items in one of our underground storage facilities. Introduction Underground Storage for Maximum Protection From the Elements Since 1988, Vital Records Control has specialized in providing secure storage solutions that traditional storage facilities can’t match. Much like our media vaults, our underground storage facilities are equipped with environmental controls and state-of-the-art protocols to protect your business-critical records and provide maximum information security. icon - lock Secure Facilities Climate controls, fire suppression systems; access controls; 24/7 monitoring. icon - chain Audible Chain of Custody Record centers are governed by strict chain-of-custody procedures, including RFID technology barcoding to provide complete visibility into inventory at all times. icon - collaborate easily Trustworthy People VRC employees undergo rigorous background checks, screenings, and in-depth training to ensure the highest standards of security are maintained in offsite storage. icon - laptop - plain VitalWeb VitalWeb application provides an online document storage solution to track and manage your stored records and files. Search for information assets tagged with metadata and process retrieval and new service requests. On-Demand Access Fast Retrievals Collapse Priority-ship physical delivery options Secure viewing rooms for on-site access Private facilities for clients that require direct access to their records. Online Portal Expand Simple file requests Request and manage files from any location through our easy-to-use platform. Live document tracking Check the status of requests and deliveries in real-time. Digital Document Conversion Expand Scan-on-demand Convert documents into digital files for immediate, remote access whenever you need it. Flexible file types Records can be digitized into the preferred format of your choice. Maximum Records Security Controlled Access Collapse Biometric fingerprint security ensures only authorized visitors are provided access to our vaults. Construction Expand Concrete blocks and natural limestone walls protect your assets from fires, floods, hurricanes, earthquakes, and man-made disasters. Fire Suppression Systems Expand Vaults are equipped with fire suppression systems that meet NFPA standards. Advanced Security Expand Live monitoring and technology systems safeguard your information from unauthorized access. These limestone vaults are designed with the same state-of-the-art security protocols that help monitor and protect your records 24/7/365. Frequently Asked Questions Do you offer the same RFID tracking with your underground storage services? Collapse We do. Just like our traditional offsite storage services, our specialty storage solutions require our records management specialists to track media and other artifacts with handheld scanners to ensure chain-of-custody documentation throughout the storage process. What delivery options do you provide to access my important records? Expand Priority-ship physical delivery options Secure viewing rooms for on-site access Private facilities for clients that require direct access to their records. Scan-on-Demand deliveries enable us to scan and provide secure digital access at any time of day, from anywhere What environmentally controlled conditions do your underground storage vaults offer? Expand Our vaults have humidity and climate controls designed to preserve the integrity of your documents, artifacts, and valuable media and keep them safe from mold and water damage. What type of documents should I consider storing underground? Expand Confidential records Legal documents Industry and trade secrets Cultural and historical records Historical documents, films, artwork or photographs Valuable artifacts or prized materials and goods Other records critical to and vital for maintaining your business Interested in VRC or the services we provide? Don’t hesitate to reach out so we can learn more about your business. Contact Us
