Skip to content
Columbia, South Carolina

Document Scanning

Convert paper records to searchable online images using our document scanning services.

Digitization is an initial step towards improving business processes and managing records to the best of your ability. Vital Records Control can help you with every step of the way of becoming more efficient, we offer document scanning services for all types of documents and information formats.


Our Columbia imaging team works with you to develop a unique scanning solution that fits your business’ short and long-term goals. Based on your company’s needs and specific requirements, we recommend ways to improve your employees’ productivity rate by managing digital files.


Wide variety of document scanning services for your Columbia company:

  • Large Format Scanning
    We convert large paper formats, including blueprints, maps, and bound books, to beautifully scanned digital images.
  • Day Forward Scanning
    We’ll analyze your workflow processes to identify where paper enters your office. Then we’ll transport your documents to our local facility for scanning.
  • Backfile Conversions
    For most Columbia, SC businesses, scanning all your paper records at once isn’t a feasible option. We’ll develop a backfile conversion program that images legacy documents over time, providing you a cost-effective approach to digital conversions.
  • Scan-on-Demand 
    Ideal for businesses looking for a budget-friendly approach to scanning, our scan-on-demand solution scans documents you store with us and delivers them to you electronically.
  • Medical Records Scanning
    We’ll scan your medical records and import them into your EMR system, keeping you HIPAA compliant.
  • Document Management System Integration
    If your company is using a document management system, we’ll ensure your digital files are compatible with it and import them to your existing system.

When you scan your documents with Vital Records Control Columbia, you’ll be enabled to:

  • Gain Access
    Our document imaging solution ensures every document is instantly searchable, printable, and faxable with just the click of a mouse.
  • Go Green
    The transition from paper to paperless allows you to save resources and reduce your company’s carbon footprint. Promoting an eco-friendly records management system is not only good for the environment, it’s an initiative that your customers will appreciate.
  • Gain a competitive advantage
    A comprehensive document management system that consolidates all your files into one, easy to use system puts your team in control of records management processes.
  • Enhance Security
    Your online database keeps your sensitive data safe and compliant with government regulations and corporate information governance programs. Every action taken on a document is recorded with a complete audit trail.

Other Services We Offer

icon shredding

Secure Destruction

Secure shredding services for your confidential documents and data.

icon health info management

Health Information Management

Streamline the management and exchange of confidential health information.

icon document scanning

Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

icon media vaulting

Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

Request a Quote

Contact Us

Vital Records Control Columbia service areas include:

  • Greenville, SC
  • Florence, SC
  • Rock Hill, SC
  • Spartanburg, SC
  • Anderson, SC