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Baton Rouge, Louisiana

Medical Records Management

Medical Records Management Baton Rouge, LA

Medical records management is essential for healthcare providers in Baton Rouge and the state of Louisiana. As the requirements for health information management continue to evolve, practices, clinics, and business associates need to stay updated on the latest health regulations and ensure that they’re compliant with record retention requirements.


With these challenges, it’s essential that medical providers have a trusted partner to protect patient health information (PHI).


Vital Records Control Baton Rouge has over 30 years of experience providing medical records storage, scanning, and release of information services to help providers reduce costs and concentrate on patient care.


Medical Information Management Services

At Vital Records Control, we understand that managing medical records can be overwhelming. We offer services that address all aspects of the records management lifecycle, including:

  • Medical Record Storage
    • We provide secure document storage in offsite records storage facilities. We securely store and track patient records utilizing our innovative RFID technology and provide fast document retrievals.
  • Medical Records Scanning
    • We scan patient charts and upload electronic files to your EMR system, or our cloud-based portal. Additionally, we provide scan-on-demand services for records stored with us and deliver them to you digitally.
  • Medical Records Shredding
    • We’ll help you destroy patient files, X-rays, films, and other PHI. Our destruction solutions are proven and compliant with an auditable chain of custody.
Release of Information Services

We apply stringent security measures every step of the medical information exchange process and release over a million medical files a month.


When you partner with us, you’ll be assigned a dedicated records information specialist with expertise in release of information (ROI) requirements and systems. Our team will work with you throughout the ROI process to ensure your needs, and your patients, are taken care of.


All of our medical records specialists are:

  • Background checked
  • Certified HIPAA Security Professionals (CHSP)
  • Required to stay up to date on changing regulations and attend health information management (HIM) education workshops

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Contact Us

Vital Records Control Baton Rouge service areas include:
  • Merrydale, LA
  • Baker, LA
  • Shenandoah, LA
  • Denham Springs, LA
  • Zachary, LA
  • Hammond, LA
  • Laplace, LA
  • Thibodaux, LA
  • New Iberia, LA
  • Morgan City, LA
  • Opelousas, LA
  • Kenner, LA
  • Houma, LA
  • River Ridge, LA