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Columbus, Ohio

Document Storage

Document Storage and Management Solutions Columbus, OH

Whether your records are digital or physical, keeping your files organized, accessible, and secure will help streamline document management workflows for your organization.

 

At Vital Records Control Columbus, we provide document storage solutions to manage your records throughout their entire lifecycle. We take care of the details and administrative chores associated with document organization and access so you can focus on the business at hand.

 

We’ll help you with the scanning of records you store with us. Our imaging specialists will integrate your digital files into our online document management software so you can retrieve them easily and quickly. We offer same-day, next-day, and rush pickups and deliveries.

 

And when your documents have reached the end of their lifecycle, you can request the secure destruction of them. With our end-to-end document management solutions, you can easily comply with information governance policies and retention guidelines.

 

Businesses in all industries must retain their information assets for specified periods.

 

At Vital Records Control Columbus, we specialize in record storage service. We store your information in highly secure records storage facilities near you with 24/7 access to it. Our record centers are climate-controlled with 24/7 security monitoring to keep your paper documents and electronic records safe and secure.

 

With Vital Records Control Columbus, you can securely store your records offsite and manage your information with VitalWeb, our records management system.

 

VitalWeb offers secure access to your stored records inventory database. Your sensitive paper documents and electronic records will be barcoded, indexed, and tracked within our secure storage facility. Authorized users can manage stored inventories, annotate indexing descriptions, review retention schedules, order retrievals, and process destruction initiatives.

 

Our information management services include:

The Vital Records Control Columbus Advantage:

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Underground Storage Vaults

For your records that are not paper documents, we offer specialized storage options. Built deep beneath the ground, our underground vaults are ideal for preserving sensitive electronic records and media from deterioration, natural disasters, and humanmade catastrophes.

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State-of-the-Art Security

Our records storage warehouses offer exceptional security, including camera and motion detectors that are monitored 24/7 to protect your critical business records and data backups.

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Regulatory Compliance

Vital Records Control Columbus ensures your sensitive files are stored safely in compliance with federal and state regulations, such as HIPAA, FACTA, and SOX.

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Complete Chain of Custody

Our best-in-class security protocols begin with each pickup. Our private fleet of secure vehicles is used for every record retrieval and delivery with GPS tracking.

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Barcode Tracking

Your records are barcoded and tracked throughout their entire lifecycle, so you know where they are at all times.

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Vital Records Control Columbus service areas include:
  • Amlin, OH
  • Bexley, OH
  • Canal Winchester, OH
  • Gahanna, OH
  • Grandview, OH
  • Harrisburg, OH
  • Hilltop, OH
  • Linden, OH
  • New Albany, OH
  • Pickerington, OH
  • Sharon Woods, OH
  • Urbancrest, OH
  • Whitehall, OH
  • Baltimore, OH
  • Blacklick, OH
  • Clintonville, OH
  • Dublin, OH
  • Galloway, OH
  • Grove City, OH
  • Hebron, OH
  • Lancaster, OH
  • Berwick, OH
  • Franklinton, OH
  • Victorian Village, OH
  • Worthington, OH