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Grand Rapids, Michigan

Records Storage

Protect and preserve documents offsite while maintaining compliance requirements and information access with our records storage services.

At Vital Records Control Grand Rapids, MI, we understand the importance of working with a local document storage provider near you that you can count on.

 

Our records storage services offer a cost-effective solution for managing information the moment of creation until its final disposition.

 

Whether your organization uses physical records, digital files, or a combination of both, our records management professionals bring security, compliance and cost savings to your local Grand Rapids business.

 

By storing your documents with Vital Records Control Grand Rapids, you’ll receive:

Advanced Security Features

Our Grand Rapids facility is SSAE 18-Certified with special climate-control features and includes internal and external 24-hour video surveillance. Additionally, our local facility is equipped with fire suppression systems that exceed industry standards and specialized shelving systems that keep your records protected yearlong.

 

Proprietary Records Management Software

Our innovative web portal, VitalWeb, allows you to accurately track and manage your information, 24/7. Audit rooms are also available onsite for you to view your documents at your own leisure.

 

Cost Savings

Storing documents in our local Grand Rapids records storage facility is more cost-effective than storing files onsite at your premises. By using a reputable records storage provider, you only pay for space you use, not the unused space that you don’t. Additionally, your boxes are stored in a high-bay facility where storage density is maximized, which lowers your records storage costs.

 

Commitment to Local Service

Our local Grand Rapids team is here to provide the services, deliveries, and pickups you need to retrieve files when you them. We pride ourselves on providing exceptional customer support and being available when you need us.

 

Barcode Scanning

We were one of the initial records and information management providers to incorporate RFID tracking in all its processes. Your boxes are barcode scanned at every touch point, so they’re always traceable.

 

Save Time and Space

Accessibility to crucial information is essential to running your Grand Rapids business efficiently. Even in the digital age, some documents must be stored to meet records retention laws in Michigan. However, boxes of records shouldn’t crowd your workspace. Transferring files offsite and into the trusted care of a records storage provider provides advanced security and allows information to be accessed with just a few clicks of a mouse.

 

Records Retention Management

When you partner with Vital Records Control, your company will receive an end-to-end solution for all your records and document management needs. We provide document shredding services, document scanning, and tape storage services that align with your information governance and retention policy.

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Vital Records Control Grand Rapids service areas include:
  • Detroit, MI
  • Ann Harbor, MI
  • Flint, MI
  • Kalamazoo, MI
  • Saginaw, MI
  • Sterling Heights, MI
  • Dearborn, MI
  • Livonia, MI
  • Warren, MI