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Grand Rapids, Michigan

Document Scanning Services Grand Rapids

Grand Rapids Document Scanning Services

Looking for a way for your Grand Rapids, MI company to manage its documents better? Our document scanning services can help.


When you run a busy office in Grand Rapids, it can be stressful to manage endless volumes of paper documents. Vital Records Control provides document scanning services to companies in Grand Rapids and the surrounding region to transform paper records into valuable digital assets.


Our local Grand Rapids team works with you to develop a document scanning solution that aligns with your compliance and budget specifications.


Whether your business is looking to go 100% paperless immediately or looking for a more budget-friendly way to go digital, we design a document scanning solution that streamlines document management processes for your business.


Our document scanning services in Grand Rapids include:

Large Format Scanning

From blueprints, X-rays, microfilm, and microfiche, to bound books, our imaging specialists possess the expertise to convert your large formats into quality digital images.


Our cost-effective scan-on-demand services scan the documents you store with us and deliver them to you digitally. This budget-friendly approach to digitalization ensures you get the files you need when you need them.

Day Forward Scanning

We’ll identify the points where paper documents enter your Grand Rapids office and redirect them to our local digital center for scanning and indexing.

Backfile Conversions

We’ll convert legacy archives into digital assets over time with our backfile conversion services.

Medical Records Scanning

Our medical records scanning services help you maintain HIPAA compliance and integrate your electronic medical records with your EMR system.

One Time Scans

We handle scanning projects of all sizes. Whether you have a small box of records to scan, or an entire warehouse full of archives, our team is equipped to handle the job.

Document Management System 

After documents are scanned, we’ll import them into your preferred document management system, allowing you to easily share and access them immediately.

We can scan a multitude of physical media including:

  • Paper records
  • Medical Records and X-Rays
  • Photos
  • Newspapers
  • Microfilm and microfiche
  • Aperture cards
  • Books – bound, with and without intact bindings
  • Wide format (e.g. blueprints/plans)

When you scan your documents with Vital Records Control Grand Rapids, you’ll be enabled to:

  • Enhance Efficiency
    Digitizing paper records with our document imaging services augments business applications so you can better leverage your technology investments.
  • Increase Productivity
    Electronic records are stored in our online repository, making it easy to manage and find them. No more digging through filing cabinets in search of a misplaced record.
  • Gain a competitive advantage
    Digital files stored in a central online repository streamline workflow and allow you to find documents when you need them, leading to quicker turnaround times.
  • Enhance Disaster Recovery
    Hard copies risk being destroyed or damaged in a fire, flood, or other natural disaster.

Other Document Storage and Scanning Services We Offer

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Access your digitized mail anywhere, anytime from our cloud-based repository.

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Our workflow automation service helps you share, manage, and consolidate documents across all your departments or locations.

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Store archive documents offsite in secure document storage facilities.

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Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Vital Records Control Grand Rapids service areas include:

  • Detroit, MI
  • Ann Harbor, MI
  • Flint, MI
  • Kalamazoo, MI
  • Saginaw, MI
  • Sterling Heights, MI
  • Dearborn, MI
  • Livonia, MI
  • Warren, MI