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Grand Rapids, Michigan

Document Scanning

Save time and resources searching for paper files with our document scanning services.

Looking for a way for your Grand Rapids, MI company to manage its documents better? Our document scanning services can help.


When you run a busy office in Grand Rapids, it can be stressful to manage endless volumes of paper documents. Vital Records Control provides document scanning services to companies in Grand Rapids and the surrounding region to transform paper records into valuable digital assets.


Our local Grand Rapids team works with you to develop a document scanning solution that aligns with your compliance and budget specifications.


Whether your business is looking to go 100% paperless immediately or looking for a more budget-friendly way to go digital, we design a document scanning solution that streamlines document management processes for your business.


Our document scanning services include:
  • Large Format Scanning
    From blueprints, X-rays, microfilm, microfiche, to bound books, our imaging specialists possess the expertise to convert your large formats into quality digital images.
  • Scan-on-Demand 
    Our cost-effective scan-on-demand solution scans the documents you store with us and delivers them to you digitally. This budget-friendly approach to digitalization ensures you get the files you need when you need them.
  • Day Forward Scanning
    We’ll identify the points where paper documents enter your Grand Rapids office and redirect them to our local digital center for scanning and indexing.
  • Backfile Conversions
    We’ll convert legacy archives into digital assets over time with our backfile conversion services.
  • Medical Records Scanning
    Our scanning solutions help you maintain HIPAA compliance and integrate your electronic medical records with your EMR system.
  • One Time Scans
    We handle scanning projects of all sizes. Whether you have a small box of records to scan, or an entire warehouse full of archives, our team is equipped to handle the job.
  • Document Management System Integration
    After documents are scanned, we’ll import them into your preferred document management system, allowing you to easily share and access them immediately.
We can scan a multitude of physical media including:
  • Paper records
  • Medical Records and X-Rays
  • Photos
  • Newspapers
  • Microfilm and microfiche
  • Aperture cards
  • Books – bound, with and without intact bindings
  • Wide format (e.g. blueprints/plans)
When you scan your documents with Vital Records Control Grand Rapids, you’ll be enabled to:
  • Enhance Efficiency
    Digitizing paper records with our document imaging services augments business applications so you can better leverage your technology investments.
  • Increase Productivity
    Electronic records are stored on our computer, making it easy to manage and find them. No more digging through filing cabinets in search of a misplaced record.
  • Gain a competitive advantage
    Digital files stored in a central online repository streamlines workflow and allows you to find documents when you need them, leading to quicker turnaround times.
  • Enhance Disaster Recovery
    Hard copies risk being destroyed or damaged in a fire, flood, or other natural disasters.

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Contact Us

Vital Records Control Grand Rapids service areas include:
  • Detroit, MI
  • Ann Harbor, MI
  • Flint, MI
  • Kalamazoo, MI
  • Saginaw, MI
  • Sterling Heights, MI
  • Dearborn, MI
  • Livonia, MI
  • Warren, MI