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Orlando, Florida

Records Storage

Protect, manage, and gain access to important business information with our records storage solutions.

At Vital Records Control Orlando, we pride ourselves on providing our clients with the very best local records and document storage services and customer support throughout the region.

 

For over 30 years, our local Orlando team of specialists have worked with thousands of businesses throughout the area to provide them with the information protection and exceptional service they need in a records storage and management provider.

 

No matter what your industry or company size, Vital Records Control FL is here to help your business improve processes, mitigate compliance risks and comply with complex regulations.

 

By storing your records with us, you’ll receive:

Solid Structure of Facilities

Know your documents are stored securely in our local Orlando facility. Our records storage center has a raised foundation over three feet to prevent flooding damage and is built to withstand a hundred and thirty miles per hour winds.

 

Climate-Controlled Document Storage

Know your files are protected against Florida’s long, hot summers by properly storing them in a climate-controlled environment. Our local facility maintains a desirable 60 to 80-degree temperature with humidity controls so your files will be preserved for years to come.

 

Security You Can Count On

Our facility is safeguarded with internal and external 24-hour surveillance. Additionally, each facility is equipped with fire suppression systems with ratings exceeding industry standards to safeguard your sensitive data.

 

RFID Technology

Your important records are traceable at any time. Our RFID technology identifies and tracks your confidential files throughout their entire lifecycle. Additionally, we assign each box its own long-term bay location inside our warehouse to ensure your records never get lost.

 

Online & In-Person Access to Your Documents

Our online web portal, VitalWeb, provides 24/7 online access to your stored files. Additionally, each location has an onsite audit room for you to review files at your own convenience.

 

Monitored Entry

Our Orlando facility is designed to have only one main entrance. This entrance has controlled access and video surveillance coverage, 24/7.

 

Compliance

Your confidential documents are stored safely in compliance with federal and Florida state regulations.

 

Document Scanning and Shredding Services Available

When you choose Vital Records Control as your records storage provider, you’ll receive a full suite of compliant records management solutions ranging from document scanning services, media vaulting, to document shredding.

Why store your records with Vital Records Control Orlando?

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24/7 Online Access

Storing your business assets doesn't mean you have to give up access to them! We provide quick, online access to your stored documents so you can track and manage them remotely.

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Systematic Storage Procedures

At Vital Records Control, we never intermix your boxes with other clients. Unlike competitors, we assign your boxes a permanent location inside our storage warehouse, guaranteeing they won't get lost.

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Barcode Scanning

At every touchpoint, we barcode scan your documents so you can track where they are at all times.

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SSAE 18-Certified

Our local records storage facility is SSA18-Certified with rigorous security controls, ensuring your documents receive end-to-end protection.

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Vital Records Control Orlando service areas include:
  • Tampa, FL
  • Jacksonville, FL
  • Ocala, FL
  • Gainesville, FL
  • Saint Petersberg, FL
  • Daytona Beach, FL
  • St. Augustine, FL
  • Lakeland, FL
  • Clearwater, FL