Records and Document Storage Solutions Orlando, FL
At Vital Records Control Orlando, we pride ourselves on providing our clients with the very best local records and document storage services and customer support throughout the region.
For over 30 years, our local Orlando team of specialists have worked with thousands of businesses throughout the area to provide them with the information protection and exceptional service they need in a records storage and management provider.
No matter what your industry or company size, Vital Records Control FL is here to help your business improve processes, mitigate compliance risks and comply with complex regulations.
By storing your records at one of our secure offsite document storage facilities, you’ll receive:
Solid Structure of Facilities
Know your documents are stored securely in our local Orlando facility. Our records storage center has a raised foundation over three feet to prevent flooding damage and is built to withstand a hundred and thirty miles per hour winds.
Climate-Controlled Document Storage
Know your files are protected against Florida’s long, hot summers by properly storing them in a climate-controlled environment. Our local facility maintains a desirable 60 to 80-degree temperature with humidity controls so your files will be preserved for years to come.
Security You Can Count On
Our facility is safeguarded with internal and external 24-hour surveillance. Additionally, each facility is equipped with fire suppression systems with ratings exceeding industry standards to safeguard your sensitive data.
RFID Technology
Your important records are traceable at any time. Our RFID technology identifies and tracks your confidential files throughout their entire lifecycle. Additionally, we assign each box its own long-term bay location inside our warehouse to ensure your records never get lost.
Online & In-Person Access to Your Documents
Our online web portal, VitalWeb, provides 24/7 online access to your stored files. Additionally, each location has an onsite audit room for you to review files at your own convenience.
Monitored Entry
Our Orlando facility is designed to have only one main entrance. This entrance has controlled access and video surveillance coverage, 24/7.
Compliance
Your confidential documents are stored safely in compliance with federal and Florida state regulations.
Document Scanning and Shredding Services Available
When you choose Vital Records Control as your records storage provider, you’ll receive a full suite of compliant records management solutions ranging from document scanning services, media vaulting, to document shredding.
Why store your records with Vital Records Control Orlando?
24/7 Online Access
Storing your business assets doesn't mean you have to give up access to them! We provide quick, online access to your stored documents so you can track and manage them remotely.
Systematic Storage Procedures
At Vital Records Control, we never intermix your boxes with other clients. Unlike competitors, we assign your boxes a permanent location inside our storage warehouse, guaranteeing they won't get lost.
Barcode Scanning
At every touchpoint, we barcode scan your documents so you can track where they are at all times.
SSAE 18-Certified
Our local records storage facility is SSA18-Certified with rigorous security controls, ensuring your documents receive end-to-end protection.
Other Document Management Services We Offer
Our secure storage facilities are equipped with climate controls, fire suppression systems; access controls; 24/7 monitoring.
VitalWeb, our online records management portal, provides online access to your physical and electronic records inventory.
Our scanning services convert paper documents into digital images for quick and easy file shares.
Protect the data you value. Ensure business continuity with long-term data storage in offsite media vaults.
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Vital Records Control Orlando service areas include:
- Tampa, FL
- Jacksonville, FL
- Ocala, FL
- Gainesville, FL
- Saint Petersberg, FL
- Daytona Beach, FL
- St. Augustine, FL
- Lakeland, FL
- Clearwater, FL