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Richmond , Virginia

Document Scanning

Enhance options and become a mobile workplace with our document scanning services.

Converting your Richmond, VA company from paper files to digital copies is the first step towards becoming a more advanced business. Vital Records Control is here to help your Richmond business every step of the way, providing document scanning services for companies throughout the surrounding region.


Digital copies remove the need for bulky filing cabinets and automate business workflow. Digitization allows you to access documents with a click of the mouse, rather than sorting through stacks of papers or filing cabinets.


Here’s What You Can Expect from Our Local Richmond Document Scanning Experts:
  • We’ll help your company prepare your documents for imaging, removing staples, repairing tears, and straightening corners.
  • High-end scanners allow us to scan documents quickly and efficiently, so your project stays on task.
  • After imaging, our scanning team carefully analyzes each digital file for clarity, proper page orientation, and color correctness. We’ll rescan poor quality images.
  • We identify and index your documents according to your specifications. If needed, we’ll perform OCR (optical character recognition) services so that your files are text searchable.
  • Your newly digitized files are saved in the format of your choice or in your preferred document management system (DMS).
Our local experts have scanned thousands of paper and media files. We’ll help you scan:
  • Newspapers
  • Bound Books
  • Fetal monitors
  • Large Format including blueprints
  • Microfilm
  • Microfiche
Our document scanning services enable your business to:
  • Save Time
    • When you centralize your information in an online repository, they can be easily and securely shared.
  • Gain more value for your information assets
    • Extract valuable data from your legacy records by converting them to digital files overtime with our backfile conversion services.
  • Stop the Paper Process
    • We intercept the paper process at your office and convert paper files into secure digital records that your staff can securely access.
  • Preserve the value of your documents
    • Prevent the wear and tear or loss of files by converting them to digital copies that can be retrieved online.

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Contact Us

Vital Records Control Richmond service areas include:
  • Roanoke, VA
  • Alexandria, VA
  • Charlottesville, VA
  • Williamsburg, VA
  • Fredericksburg, VA
  • Fairfax, VA