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Richmond, Virginia

Records Storage

Safeguard your critical business assets and manage them from our secure offsite records storage facilities.

At Vital Records Control Richmond, we provide companies with document and records storage services to save them time, money and focus on business at hand.

 

For over 30 years, local Richmond businesses have relied on our records storage solutions to safeguard their intellectual property and critical records. Our records storage solutions simplify the process of managing large volumes of records from the moment of creation until their end disposition.

 

Whether your organization uses hard copies, digital formats, or a combination of both, our records management team can help your company comply with confidence and improve processes.

 

By storing your documents with Vital Records Control Richmond, you’ll receive:

Advanced Security Features

Our Richmond facility is SSAE 18-Certified with specialized shelving systems, ESFR fire protection systems, backup generators, and solid concrete construction.

 

Proprietary Records Management Software

Our web portal, VitalWeb, provides the convenience of tracking your inventory, 24/7. Onsite viewing are also available for you to view your documents when needed.

 

Cost Savings

Storing documents in our local Richmond records storage facility is a cost-effective solution for storing records. Unlike a self-storage unit, you only pay for the space you use, not the extra space you don’t use. Additionally, your boxes are neatly stacked in a high-bay facility to maximize storage density. Thus, lowering your records storage costs.

 

Systematic Storing Methods

Unlike some information management companies that use LIFO or FIFO inventory system to intermix your boxes of records with other clients’, we assign a unique location code to each box for permanent bay placement inside our warehouse. This storage method prevents your vital records from getting lost and has earned us a 99% customer satisfaction rate.

 

Compliance

Accessibility to data is a necessity for the efficient operations of your Richmond business. Even in the digital era, some records are required to be stored according to records retention laws in Virginia. However, filing cabinets shouldn’t be overtaking your workspace. Moving records offsite and into the care of a document storage company brings extra security and faster accessibility to your critical documents.

Why use Vital Records Control's records storage services?

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Records Retention Management

When you choose Vital Records Control as your records and document management partner, your organization benefits from working with a provider who can help you with all retention and governance needs. We provide document shredding, document scanning, and tape storage services.

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Commitment to Local Service

Our local Richmond team is here to provide the services, deliveries, and pickups you need to retrieve files when you them. We pride ourselves on providing exceptional customer support and being available when you need us.

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Barcode Scanning

Your boxes of records are barcode scanned every step of the storage process, so they’re always able to be located and monitored accurately.

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Vital Records Control Richmond service areas include:
  • Roanoke, VA
  • Alexandria, VA
  • Charlottesville, VA
  • Williamsburg, VA
  • Fredericksburg, VA
  • Fairfax, VA