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Document Management Software

Document Management in the Cloud

Securely access your data from anywhere

Introduction

Protect your organization.

Businesses fall victim to a ransomware attack every 14 seconds

When your data is compromised what do you do? 

It’s easy to downplay the very real threat of a security breach until your organization experiences it firsthand. The consequences of a security breach can be incredibly detrimental to your business. Confidential data theft, financial loss, stress, plus the inconvenience of having to mitigate the attack can bring your business to a halt. 

Most organizations don’t have data disasters top of mind. 

It’s a scary thought thinking about the “what ifs” of your business.  

 

While you hope that nothing ever happens to your data, it’s better to be prepared in case something does. When emergencies happen, how can you ensure that you don’t lose what’s important to your business? 

 

Hosting your data and applications on a Cloud storage system with automated backups can ensure your data won’t disappear forever. 

Become more cost-efficient

By eliminating the hardware and costs associated with On-Premise hosting, you can save money in the long run.

Upfront infrastructure costs, such as servers, hardware, power, cooling, operating systems, floor space, and IT personnel can quickly become a cost burden for your organization. With the Cloud, you pay for the services you use, which can be more cost-effective than maintaining on-premises servers and infrastructure. Because your organization doesn’t have a need for physical server towers or other costly infrastructure, you are able to reduce costs as well as reallocate IT employees to other tasks. 

Outdated servers put your business at risk.

Depending on the age of your server, on-premise precautions put in place by your team, and other factors, the data on your server could be at-risk without you even knowing it. With businesses of all sizes at risk, smaller organizations that may not have a robust security infrastructure can easily be subjected to malware or ransomware. 

 

Cloud Hosting helps prevent, detect, respond to, and remediate threats with advanced monitoring and international infrastructure. 

When your server is end of life you have two choices

Some known costs for staying On-Premise include a new Server, Microsoft SQL Licensing, and the right amount of storage. 

But when you also consider downtime, maintenance, malware, oversights from IT, and ransomware, the actual costs add up.  

A New Server

You're typically oversizing your server to accommodate for unknown storage needs 

Microsoft SQL Server License

The free version of SQL Express isn’t powerful enough for the needs of your Enterprise Content Management system  

An Antivirus Program Subscription

This needs to be applied to the new server and renewed every year 

 

When is the right time to move to the Cloud?

Moving to the Cloud can offer several benefits, but it’s essential to assess when it’s the right time for your organization to do so.
Security and Compliance

Organizations often turn to the cloud when managing security and compliance in-house becomes too complex or costly. Signs include growing audit demands, outdated infrastructure, or difficulty meeting standards like HIPAA, GDPR, or SOC 2. Cloud solutions offer built-in security and compliance tools that simplify operations and reduce risk.

Storage and Scalability Needs 

One of the most common catalysts for Cloud migration is simply running out of storage on your on-premise server or it is end-of-life. 

Is your organization is growing? You may have increased storage and access needs, the Cloud provides the flexibility to scale and meet the demands of your organization as it grows. 

Cost Savings and Reduced Overhead

Upfront infrastructure costs, such as servers, hardware, power, cooling, operating systems, floor space, and IT personnel can quickly become a cost burden for your organization. 

With the Cloud, your organization doesn’t have a need for physical server towers or other costly infrastructure, you are able to reduce costs as well as reallocate IT employees to other tasks. 

Disaster Recovery and Backup

With cyberattacks increasing year over year, the need to have data in a secure repository becomes more and more apparent.  

In the Cloud, thanks to automated backup and built-in redundancy, the risk of data loss is significantly reduced. 

Interested in VRC or the services we provide?

Don’t hesitate to reach out so we can learn more about your business.

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