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Enterprise Content Management

Paper Document Scanning Services, Conversion, and Document Digitization

Professional document scanning services near you are vital for your company, converting paper documents into digital images for easy access.

VitalScan Document Conversion and Workflow

Introduction

Digitize Documents Through Document Imaging Solutions and Conversion Services

At VRC, we understand the essential part of effective document management in companies. That's why we offer VitalScan bulk document scanning and imaging services, which aim to make converting paper documents into digital images easier.

 

Although certain paper documents might be required for compliance reasons, most active business files and historical records can be scanned or converted to electronic records. Our document conversion services prove particularly beneficial for healthcare organizations, legal establishments, manufacturing industries, and financial institutions.

 

By taking advantage of our document scanning services, companies can conserve time, space, and resources that would otherwise be allocated to managing physical records. Our professional imaging team is committed to delivering best-in-class document digitization services, ensuring the secure and precise conversion of all your critical paper records. Rely on us to aid in scanning documents to maintain organization and compliance while enhancing overall business productivity.

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Streamline Operational Productivity

By outsourcing document imaging services, you can focus on running your business. This enables you to access your documents easily and improve operational efficiency.

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Expert File Digitization

Our team of specialists ensures your records scan beautifully. They’ll protect the scan down to the minute details, ensuring any bindings are removed, tears are repaired, and corners are straightened.

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Quality Controls

Before and after scanning, documents undergo a thorough review to ensure optimal outcomes. Following the scanning and digitization process, each document is meticulously examined for legibility, accurate color rendering, and correct orientation.

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Flexible File Formats

Your digital files are saved in the format of your choice (PDFs, JPGs, TIFFs, and more). For easy access, we’ll migrate your files to the document management software of your choice for easy access.

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Bulk Document Scanning and Imaging Services Convert Paper Files Into Digital Documents

  • Accounts payable documents
  • Bills of lading
  • Bulk scanning services
  • Blueprints and large-format documents
  • Financial records
  • Government records and ledgers
  • HR document and employee records
  • Healthcare forms and charts
  • Legal records
  • Manufacturing documents
  • Photos, slides, film, and negative scanning
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Streamline Your Document Management Processes with Bulk Scanning Services

At VRC, we specialize in streamlining document management processes. Our VitalScan bulk document scanning and imaging services are designed to help you convert paper records to electronic formats, saving you time, space, and resources. We assess your backlog of files and semi-active records and work with you to establish efficient processes for ongoing scanning needs. These documents can then be securely stored offsite in our secure records storage facility or shredded, freeing up valuable office space.

Backfile Imaging Services

  • Efficiently convert paper documents to electronic format
    • Incrementally convert your backlog of records over time without disrupting your operations with high-volume document conversion services.
  • Access your important files
    • Transform inactive or archived paper documents, microfilm or microfiche records, and media files into a consistent electronic format with our document scanning services.
  • Maximize your space
    • Clear out cluttered shelves and file cabinets by converting your paper documents into digital files, freeing up valuable office space.

Day Forward Scanning

  • Effortlessly digitize your documents
    • As paper enters your workspace, we can reroute it to our digital center to be immediately scanned and indexed.
  • Streamlined document conversion
    • Easily transform paper documents into digital files and seamlessly integrate them into your existing systems.
  • Collaborate seamlessly
    • Easily share and collaborate on documents with your team, clients, and partners, no matter where they are located.

Document Indexing and Classification

  • Accurate and efficient indexing
    • Our team of document imaging experts will manually key in the relevant data, ensuring accurate and consistent indexing for easy retrieval.
  • OCR technology
    • We use optical character recognition technology that enables you to search for text captured in digital image files.
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High-volume Scanning Services

Our experts can handle a wide range of scanning and imaging needs to accommodate your business.

Large Format Scanning

  • High-quality digital Images
    • Files are scanned and rendered to preserve every detail of the physical source.
  • Versatile applications
    • On top of your standard 8.5”x11” paper, we specialize in scanning large documents and a variety of files, including blueprints, maps, X-rays, microfilm, photos, and legal documents.

Digital Transformation

  • Support digital transformation initiatives
    • We'll help you prioritize and achieve your transformation goals by converting large amounts of paper documents into searchable digital files.
  • Centralize information
    • Digitizing your documents allows you to consolidate available files across all your locations and departments.

Medical Records Scanning

We take special care to maintain the exacting standards that medical records management requires:

  • Secure file conversion
  • State and federal HIPAA compliance
  • Direct import to your EMR system
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What Our Clients Say

By using VRC as your document scanning company, organizations like yours can save time and improve productivity.

Review

To the entire scanning team, we've had great feedback already from researchers and historians! We're grateful for your work!

Grand Rapids Public Museum

Review

We were a little uneasy watching all our collected information – the literal backbone of our business – leaving the premises at first. After scanning, they input all the data into our new system and returned the boxes the following weekend. The whole process was seamless. Now I've got a system where I can click on a customer's name, and all their information is at my fingertips.

Carol T. Jordan, President

Trans Carolina Permits, Inc.

How It Works

Document Imaging, Step-by-step:

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1. We prepare documents for scanning.

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2. Documents are scanned.

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3. Documents are categorized and indexed.

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4. Digital files are saved to PDFs, JPGs, TIFFs, or your desired format.

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5. Digital files are migrated to the document management system (DMS) of choice.

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6. Hard copies are returned to you, stored in our off-site storage facilities, or securely shredded.

Frequently Asked Questions

Still looking to learn more about how document scanning and imaging services work? Check out some answers to these common questions.

Document scanning pricing is not a set cost, as there are several factors that affect its price. To receive the most accurate estimate, be sure to share:

  • Type of documents you want to be scanned
  • Number of pages to be imaged
  • If the removal of staples or other materials is required
  • Whether you need indexing
  • Your project deadline
  • If integration with an existing document management system is required

Interested in VRC or the services we provide?

Don’t hesitate to reach out so we can learn more about your business.