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Education Records and Document Management

Find a cost-effective education school record management system that meets your department’s or school district’s needs and budget.

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Streamline Staff Productivity

Save staff time by going paperless and enabling quicker search, organization and archival of student and administrative documents.

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No equipment or software required

We manage the technology so you don’t have to make an additional investment.

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Automate Processes District-Wide

Accelerate back-office and support services while reducing costs and optimizing resource allocation.

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Dedicated Client Support Specialist

Say goodbye to help desks, work orders and service tickets and hello to a dedicated contact who’s a call or email away.

Education Document Management
Education Records Management

Student record management for K12 schools, universities, and more

Manage student records, special education, personnel, payroll, A/P, and more while maintaining compliance with various state and federal regulations through a records management partner.

Offsite Storage

  • Keep records safe from theft, fire, floods, and other natural disasters.
  • Store documents in records storage facilities with fire suppression systems and 24/7 monitoring.
  • Track and retrieve stored information using our electronic student records management system.

Secure Shredding

  • Drop-off shredding and offsite shredding options to meet your departmental and district requirements.
  • Secure destruction of student records and sensitive district documents promptly to comply with departmental and district requirements.
  • Securely shred all school records to protect student privacy, and keep them out of the wrong hands.

Digitize Student Records

With our document scanning and cloud storage solutions, educational institutions can simplify the complicated process of securely capturing and storing valuable student records.


Our electronic student records management system helps you:

  • Scan and store financial aid and tuition records
  • Organize student ID cards, badges, transcripts, and more
  • Securely store digital files for students, faculty, staff, alumni, parents, and other
  • Ensure only those who are authorized can access information
  • Encrypt and back up your data

Store, scan, and destroy various types of educational documents

Our school records management system is built specifically for elementary, secondary, and post-secondary institutions.

  • Student Records
  • Diplomas
  • Personnel Records
  • Alumni Records
  • Administrative Documents
  • Enrollment Applications
  • Teaching Contracts
  • Scholarship and Grant Documents
  • Fundraising Data
  • Class Schedules
  • Transcripts
  • Official Test Scores
  • Invoices
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Information Protection 1

Student Privacy for Schools and Universities


  • Family Educational Rights and Privacy Act (FERPA)
  • Fair Information Practice Principles (FIPPs)
  • Individuals with Disabilities Education Act (IDEA)
  • Health Insurance Portability and Accountability Act (HIPAA)
  • Protected health information (PHI)

Why Choose VRC?

To combat the large volumes of paper that your educational institution generates, VRC can design a solution for student record keeping.

  • Store and access complete student files in a centralized system
  • Eliminate the need to copy, transport and store paper documents
  • Keep track of student attendance, grades and more with easy-to-use online digital record keeping
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How to Manage Student Records: The Education Document Management Process

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1. School sends request.

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2. VRC provides boxes, labor, and materials.

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3. Our education records management specialists pack your paperwork.

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4. Files are securely transferred to document imaging center.

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7. Documents can be safely destroyed after scanning.

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5. Documents are digitized and indexed.

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8. Customer support is available as needed.

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6. Digitized documents are uploaded to a cloud-based repository.

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Featured Case Study

A Smart Solution to Managing Student Records

How Paul Mitchell Schools implemented an ECM Cloud Solution to streamline document management with VRC.

Get In Touch With VRC

Interested in the services we provide? Don’t hesitate to reach out so we can learn more about your business.