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Higher Education Records Management

Find a cost-effective education school record management system that meets your higher education institution's needs and budget.

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Improve student experience

Support responsive and timely service delivery with intelligent and modern solutions for student requests and faculty support.

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Drive institutional growth

Provide strategic decision-making for departments and executive leadership with powerful and intuitive reporting.

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Ensure compliance across campus

Ensure student records are compliant with FERPA and aligned with university records management policies.

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Dedicated client support

Say goodbye to help desks, work orders and service tickets and hello to a dedicated contact who’s a call or email away.

Education Records Management

Higher Education School Records Management

Expertise and industry knowledge ensures that we can address the specific needs of both private and large universities, whether they have a centralized or multi-campus environment.


While education-specific records management best practices can differ a great deal, the need to remain compliant with applicable regulations is uniform. Our commitment to compliance enables you to:

  • Maintain the privacy of student records
  • Minimize the risks of theft and fraud
  • Reduce the likelihood of fines and legal liability
  • Decrease the possibility of negative publicity
College Classroom

School Records Management System for Colleges and Universities

Our school records management system is built specifically for higher education, secondary, and post-secondary institutions.

  • Offsite Storage: Store documents in secure offsite storage facilities equipped with fire suppression systems and 24/7 monitoring.
  • Document retrievals: Track and retrieve stored information using our electronic student records management system.
  • Secure Shredding: One-time shredding and offsite shredding services to meet your student records retention requirements.


Digitize student records for school records management

Digitally convert physical records to bring digital transformation and student success across your campus.


Our document imaging services and workflow automation solutions will simplify the tasks associated with applications, enrollment, financial aid, tuition, transfers, payroll/benefits, special programs, athletics, and alumni outreach without sacrificing security or user authorization. Our digital solutions enable you to:


Store, Scan, and Access Various Student Records

Our school records management system is built specifically for higher education institutions.

  • Student Records
  • Diplomas
  • Personnel Records
  • Alumni Records
  • Administrative Documents
  • Enrollment Applications
  • Teaching Contracts
  • Scholarship and Grant Documents
  • Fundraising Data
  • Class Schedules
  • Transcripts
  • Official Test Scores
  • Invoices
College Test Papers
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Student Privacy for Universities


  • Family Educational Rights and Privacy Act (FERPA)
  • Fair Information Practice Principles (FIPPs)
  • Individuals with Disabilities Education Act (IDEA)
  • Health Insurance Portability and Accountability Act (HIPAA)
  • Protected health information (PHI)
Featured Case Study

A Smart Solution to Managing Student Records

How Paul Mitchell Schools implemented an ECM Cloud Solution to streamline document management with VRC.

Ready to get started?

Ensure student success with streamlined student records management.