Enterprise Content Management HR Workflow Automation HR Workflow Automation lets you focus on finding the right employee for your business instead of wading through endless stacks of resumes and cover letters. Introduction Untangle the Employee Onboarding Process with HR Workflow Automation Instead of focusing on prospective hires for your business, it’s all too possible that your business is bogged down by paper-heavy processes that make onboarding inefficient and costly. With the VRC HR workflow automation solution, you will be able to easily organize employee applications and streamline your onboarding process. icon - laptop - plain Digital transformation Converting your onboarding process to a digital platform not only reduces paper waste, it also helps your business more readily access important files. E-forms and automatically created files saves you time and streamlines your new-hire process. icon - notification HR workflow automation Stay on top of time-sensitive information with e-mail notifications and updates. Alerts are readily customizable for performance reviews, time-off requests, or other regular procedures. icon - shield Document security Any data stored through our cloud-based platform is encrypted to ensure your data remains confidential. Only authorized personnel are able to access your documents. icon - regulatory compliance Maintain file integrity and compliance VRC’s HR automation services make sure your files are compliant with your relevant security standards. To ensure that your files are complete, we’ll notify you of any missing documents. The Advantage of Digital HR Document Management HR document management Access files anywhere Electronic files can be accessed online and instantly shared between locations. Secure Data Backups If a local file is lost or damaged, you’ll be able to access its digital backup saved on our servers. Reliable employee portal Configurable user settings Enforce strict security on your records by controlling who can access them. Automated e-form workflows Data entered once can be used to populate several new onboarding forms, making employee performance reviews faster and easier to trace from beginning to end. Simplify processes Automated workflows Easily create, route, and review documents digitally through our centralized platform. Document disposal or cleanup Schedule and run reports to review documents eligible for destruction. Essential Remote Work Tools with an HR Document Management System As remote or hybrid (part-time remote) work become more prevalent, organizations need a solution that lets employees securely access information and collaborate from anywhere. VRC’s platform enables a few crucial features: Combined Shape Secure logins through our portal that enable secure, simple, and speedy work from home or while traveling. Combined Shape Technologies that are essential for effective remote work: digitization, cloud-based information management, and process automation. Combined Shape Administrative tools that improve process efficiency and effective team management. Automated HR Workflow Benefits By automating HR processes through our platform, you’ll cut down on errors and speed up processes. Satisfy Legal Regulations Expand Complete audit trail Ensure state and federal compliance throughout all procedures. Retention and destruction compliance Prevent noncompliance fines by automating policy safeguards. Leverage Artificial Intelligence Expand Eliminate manual tasks Data entry and similar tedious tasks can be automated with our AI-assisted software Auto-sort information The AI engine can learn to set up forms without hand sorting or manual data entry. Electronic Administration Expand Instant notifications Receive customizable updates to track assignments and tasks. Multitasking capabilities Modify workflows and manage multiple teams and projects at the same time. Satisfy Complete audit trail Ensure state and federal compliance throughout all procedures. Retention and destruction compliance Prevent noncompliance fines by automating policy safeguards. Frequently Asked Questions About Document Management System for Human Resources Still looking to learn more about human resources workflow automation? Check out some answers to these common questions. Is it worth automating human resource activities? Collapse Not automating HR tasks could be hurting productivity. HR managers who do not automate workflow tend to lose an average of 14 hours a week manually completing tasks. More than 25% waste 20 hours or more, and 11% spend 30 hours or more on menial tasks. How do your HR solutions eliminate manual tasks? Expand Automation manager tools and API integration automate your applications and perform tasks that human users previously served to eliminate manual tasks. Focus on a ready-now workforce rather than processing employment documents. Why is automation so essential for the future of HR? Expand Three in five HR leaders believe that the HR function will become irrelevant if it doesn’t adapt to the future needs of the workforce. With more employees working remotely, managers expect digital ways to manage HR files for faster access and processing. What are the most common HR documents at risk of identity theft? Expand From I-9s, medical records, tax information to social security numbers, HR departments are often a massive target for identity thieves. How can HR workflow automation improve compliance? Expand Compliance requirements are stringent in HR. Our HR solutions enable you to monitor your essential employee documents and certifications, so you can avoid missed or expired files when you need them. Built-in tools allow you to manage your HR documents according to your retention policy and in compliance with FACTA, OSH, GDPR, CCPA, and other regulations. Interested in VRC or the services we provide? Don’t hesitate to reach out so we can learn more about your business. Contact Us
