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Cincinnati, Ohio

Document Scanning

Enhance options and increase productivity with our document scanning services.

Looking for a local, reliable document scanning service provider in Cincinnati, OH? Vital Records Control can help you make your move towards more sustainable and efficient business with our suite of document scanning solutions.


Our local Cincinnati imaging team helps you figure out a solution that’s tailored to your company’s needs and budget. Document digitization services are key to finding important business records quickly and efficiently.


Since 1988, we’ve worked with medical and healthcare communities, legal firms, accounting agencies, government entities and more to help them better manage documents with our document scanning services.


Local Cincinnati Experts help you with document management projects

When you partner with Vital Records Control as your document imaging provider, you’ll notice the exceptional dedication to service and care you receive. Our local Cincinnati team works with you to identify where paper enters your office, and what documents you need scanned for immediate access and business processes.


Once your documents that need to be digitized are identified, we securely transport them to our Cincinnati digital center. Then, our specialized scanning team methodically prepares them for imaging, reviewing each document for folded edges and any tears that need to be repaired.


With each scanning project, we perform quality control checks to ensure readability of your documents and that there are no missing pages. Then, high-speed scanners convert your physical copies into scanned images. After the scanning process, our imaging specialists examine each file for color correctness and proper orientation.


We categorize your digital documents and perform hand-keyed indexing or OCR (optical character recognition) to make each searchable and easy to locate.


We’ll save your digital copies in the format you need them in, including PDFs, JPEGs, TIFFs, and more. We migrate your digital records to the document management system of your choice so you can promptly receive access to them.


Finally, we will return your paper copies to you, store them in our secure offsite facility, or securely shred them.

By partnering with Vital Records Control as your document scanning partner, you’ll receive:

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Scan on Demand Services

Our pay-as-you-go model helps keep scanning costs low by imaging only the documents you need immediate access to.

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Fast, digital access

We migrate your digital documents to your electronic records system so you have immediate access to retrieve and share them.

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Highly trained scanning specialists

The Vital Records Control imaging team has proven experience in managing digital conversions. This expertise allows for seamless data integration into a wide array of document management solutions engineered for specific business applications.

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Contact Us

Vital Records Control Cincinnati service areas include:

  • Indianapolis, IN
  • Columbus, OH
  • Covington, KY
  • Dayton, OH