Document Storage Services Newport News, VA

Advanced Security Features

Our Norfolk facility is SSAE 18-Certified with ESFR fire protection systems, limitless storage space, backup generators, EFSR fire protection systems, and built out of solid concrete.

 

Records Management Software

Track your stored records using our proprietary inventory management portal. VitalWeb, our records management software, affords you the convenience of sorting and managing records, 24/7. Audit viewing rooms are also available for you to view records in person.

 

Cost Savings

Storing documents in our local Norfolk records center is a cost-effective way to store volumes of archives and records. Unlike a self-storage unit, you only incur storage fees for the space your inventory takes up, not the additional space that it doesn’t. Additionally, our high-bay facility allows us to maximize storage density. Thus, reducing your overall records storage costs.

 

Commitment to Local Service

Our local Norfolk team is here when you need us. Our local team is dedicated to offering timely and quality services that help you manage your records more efficiently.

 

Barcode Scanning

From the moment your boxes are picked up, we barcode scan them and continue to every stop of the storage process. This touch-point system allows you to track your box’s activity remotely, so you always know where your records are.

 

Systematic Storing Methods

Unlike some records management provider that utilize LIFO or FIFO inventory system to intermix your boxes of documents with other clients’, we assign permanent location code to each box that comes through our warehouse. This storage method eliminates the risk of lost boxes and has helped earn our company a 99% customer satisfaction rating.

 

Save Time and Space

Although we are in a digital era, some records have to be stored according to records retention laws in Virginia. However, boxes of records shouldn’t be crowding your personal workspace. Moving records offsite not only is more secure, it provides immediate access to documents when you need them.

 

Records Retention Management

By working with Vital Records Control as your records and document management partner, you’ll benefit from our comprehensive suite of services. We provide document shredding, document scanning, and tape storage services to help meet all your records management needs.