Offsite Storage VitalWeb Records Management Software Completely manage your information online in one easy-to-use records management system. Introduction Records Management Software for End-to-End Electronic Records Insight VitalWeb®, our web-based records management software, provides online access to your physical and electronic records inventory. You’ll have full control over the lifecycle of your stored documents and records, all through our easy-to-use portal. icon - stopwatch Real-Time Dashboards Access up-to-date information for all your records when you log into VitalWeb. Instead of sifting through stacks of papers, your data and reports are readily searchable on our platform. icon - laptop - plus Online Service Orders Request important storage tasks entirely from our software. With VitalWeb, you can order boxes, deliveries, scan-on-demand, and secure shredding services without leaving your office. icon - stopwatch 2 24/7 File Access Our service is available at any given hour, and from any location. You’ll be able to securely log in from multiple devices. icon - automate workflow Automate Your Workflow The VitalWeb records management software automates tedious tasks, freeing up time to focus on core business and improve productivity. Improve Record Management Processes VRC makes it easier to file, find, review, and audit your stored records. Centralized Platform Expand Accessible from any location Clients can log into VitalWeb from anywhere, allowing multiple offices to more easily view the same document. Multi-level role assignments To control file permissions across your company, administrators can set user roles and establish departmental infrastructure. Instant File Access Expand Physical and electronic file delivery Digital conversion services Security Controls Expand Manage user credentials Encrypted storage and connections Manage Retention Schedules Combined Shape Manage documents through their creation, storage, and eventual destruction. Combined Shape Automatically generate inventory audits and activity logs for actions taken on records Combined Shape Run destruction reports to identify records that have reached their retention period. Tracking Data and Compliance Integrating VitalWeb® with your business also means that you’ll have access to a number of features to help improve upon your operations. Customizable Reporting Expand Gather insights and trends Track inventory changes over time to assess possible improvements to your records and information management program. Fine-tune descriptions and search options Make adjustments to possible search parameters and other identifiers that make information gathering as easy as possible. Monitor Document History Expand Live audit trails View inventory audits that are updated every time a file is accessed or altered. Destruction reports Identify records that have reached the end of their retention periods and determine the next course of action. Streamline Information Governance Expand Update retention schedules VRC allows check retention schedules across all your files, making it easy to review, hold, transfer, archive, and even destroy records. Manage legal holds Preserve key information by placing legal holds that prevent changes and suspend the destruction of specific files. Interested in VRC or the services we provide? Don’t hesitate to reach out so we can learn more about your business. Contact Us
