Offsite Storage Offsite Tape Storage Preserve your critical business data and protect private information from theft by storing it in our offsite media vaults. Introduction Preserve Critical Business Data with Offsite Tape Storage At VRC, we understand the critical importance of securely maintaining and managing your business's data both offsite and online. As the amount of data produced every day grows, it's crucial to have a dependable and effective offsite tape vaulting solution. Our offsite tape storage service guarantees the protection and availability of your media and tapes, shielding them from loss, damage, or unauthorized access. It's a safe and cost-effective way to store critical data and backup tapes. We have the expertise, technology, secure storage facilities, and chain of custody protocols to protect your most valuable electronic assets. This allows you to save time and have confidence in the protection and accessibility of your important business data when you need it the most. icon - structure Seismic Rated Structures Our vaults are built with 30” concrete walls and eight layers of steel to withstand natural disasters. icon - climate Climate Controlled Vaults Our offsite media vaults have year-round climate and humidity controls to keep your records in mint condition. icon - fire Fire Suppression Our offsite storage facilities exceed industry fire protection standards and are equipped with a halon dry-fire suppression system. icon - compliance Regulatory Compliance Our facilities meet HIPPA, SOX, and FACTA compliance requirements. VRC is one of the only PCI-certified data storage companies in the country. Enhanced Security Measures Regulated access Certified staff undergo specialized training to protect your offsite data 24/7 monitoring with restricted access for the highest level of security Cloud storage through our enterprise content management system with high levels of encryption and access controls Barcode tracking Request or check the status of your digital files at any time RFID technology helps keep track of your information's whereabouts at all times Auditable document trails to meet compliance and data protection requirements Point of contact tracking with time stamps and signature receipts Digital data management Specialized reporting for retention planning Data storage, activity, and destruction reports provide feedback to improve operations and mitigate risk Remote requests and retrievals to ensure quick data recovery and reduce downtime Order document scanning and storage solutions online, from any location Online Backup Capabilities Combined Shape Real-time data access Combined Shape Encrypted server connections Combined Shape Secure recovery for peace of mind Unhindered Accessibility Convenient scheduling Tape storage and rotations Request pick up and drop offs of your tapes between your facility and our storage centers GPS vehicle tracking Secure, GPS-tracked vehicles transport your data to ensure its safe arrival Unlimited access Onsite viewing View documents at our storage facilities when you need to, including 24-hour emergency requests Digital retrieval Scan-on-demand services allow customers to view their digitized records from any location Service when you need it Centralized platform Manage processes and retention schedules utilizing our records management software 24/7 Customer service Friendly client support services to answer questions about our platform or services Electronic Records Management Monitor and manage your electronic records at all times with our online inventory control portal, VitalWeb. Combined Shape Specialized reporting, including storage, activity and destruction reports Combined Shape Guaranteed daily backup Combined Shape Ordering capabilities for scanning and destruction services Combined Shape Enterprise-level infrastructure Combined Shape Advanced encryption technology Combined Shape 24/7/365 customer support How It Works Tape Vaulting Storage, Step-by-Step icon - offsite media 1. You pack your media, tapes, & electronic records in our barcode-labeled containers. icon - barcode 2. Media is picked up, barcode scanned, & transported to our secure media vaults. icon - laptop - plain 3. Electronic record inventory is fed into our customer portal, VitalWeb. icon - calendar 4. Use VitalWeb to track & manage inventory: schedule pickups, deliveries, or services. icon - bulk scanning 5. Records can be delivered back to you physically, scanned digitally, or securely shredded. Frequently Asked Questions Why should I consider tape vaulting services? Collapse From medical facilities, hospitals, laboratories, government agencies to enterprises in the financial or legal industries, many organizations rely on LTO, DLT-S and other magnetic tapes to regularly back up their important IT assets. To protect and preserve your critical data, an extra layer of protection and special environmental controls are required. Why choose VRC for media vaulting services? Expand VRC’s media vaults are designed to store your vital backups to meet evolving regulations. Your data stays secure, protected, and accessible so your business can keep running should the unexpected occur. Can I get easy access to my media, tapes, and other electronic records? Expand Absolutely! We provide scheduled tape rotation services, on-demand pickup and delivery, and data storage solutions, as well as secure data backups. What type of technology tracks my media? Expand We use barcodes to organize and track all media stored in our vault. With our web-based client program, VitalWeb, you can go online to manage your offsite media, request services, or run reports. What security systems do your tape storage vaults have in place? Expand All our vaults are monitored 24/7/365 to ensure your electronic records are always maintained properly. Should you have specialized needs, we are able to modify our vaults' temperature and environmental control systems. Are your staff trained to handle media? Expand Yes. Our staff is specially trained on the proper procedures for handling and transporting confidential media. How can unresolved media inventory discrepancies put my organization at risk? Expand Media that is unaccounted for could be requested during an audit or litigation request, or in response to disaster recovery. Finding this data could result in wasted time, energy, and additional expenses that could cost your organization lost income or the ability to operate during downtime. Does offsite media storage help ensure business continuity? Expand By transferring tapes offsite and into the care of a trusted third party, like VRC, with proven chain-of-custody, technology, and experience to safeguard your data, you can reduce downtime and get back up and running. Can I manage my tapes and media online? Expand You sure can. Using our VitalWeb software, you can: Find, track and retrieve your data accurately and efficiently Ensure point-to-point tracking Establish an auditable chain-of-custody for safe transportation and storage at all times Interested in VRC or the services we provide? Don’t hesitate to reach out so we can learn more about your business. Contact Us
