Skip to content Contact Us

Records Management

Completely manage your information online in one easy-to-use records management system.

Electronic records management software for visibility and access to your records.

Keep your business running efficiently with instant access to your stored documents and records. With Vital Records Control, you’ll be able to completely manage your offsite files, retention schedules, and shred programs all in one easy-to-use records management system.

VitalWeb, our web-based records management software, provides online access to your physical and electronic records inventory, so you always know what you’re storing and the disposition of every file.

VitalWeb’s Key Features

The VitalWeb Records Management application combines the tools and technologies you need to automate workflow and be more productive.

  • Real-time dashboards
  • Classify, file, and track documents throughout their lifecycle
  • Online ordering for boxes, deliveries, scan-on-demand, and secure shredding services
  • Customizable reporting, descriptions and search options
  • Multi-level user role assignments and departmental infrastructure
  • Built-in retention schedule and compliance capabilities
  • Convenient, secure online access
  • 24/7/365 Access from multiple devices

VitalWeb Reports

Quickly pull together a clean, comprehensive report using a variety of templates. VitalWeb’s reporting features allow you to:

  • Gain insight into your stored inventory and information trends
  • Assess the performance of your records and information management program
  • Monitor activity on each document with a detailed audit trail
  • Run shredding reports, including destruction eligibility, scheduled visits, and previous orders

Instant File Access

Storing your documents doesn’t mean sacrificing access to them. With just a few clicks, you can search through your stored inventory, locate what’s needed, and gain instant access to it.

  • Physical and electronic delivery of stored documents
  • Same-day and next-day retrievals
  • Order stored documents to be converted to digital records
Access VitalWeb

							

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.

Other Services We Offer

Secure Destruction

We’ll work with you to find the right secure destruction solution for your needs, taking into account the number of documents to be shredded, your retention requirements, and your budget.

Health Information Management

For more than 30 years, we’ve developed custom health information management solutions for medical records departments across the country that help our clients reduce costs and concentrate on patient care.

Document Scanning

Focus on your job, not paperwork, with document scanning services.

Media Vaulting

When you trust VRC to store and backup your data, you can be confident that your media and backups are protected and preserved for years to come.