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Offsite Storage

Secure Document Storage

Protect, manage, and access physical documents and electronic records in a secure storage facility.

Introduction

Protect Your Records in a Secure Storage Facility

Secure document storage in one of Vital Records Control’s offsite records storage facilities keeps your business records, digital files, and data safe with access to your files whenever you need them.

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End-to-End Storage Solutions

We provide complete information management services, including physical document storage, electronic records storage, online document storage, paper shredding, and records management software.

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National Reach, Local Service

With over 116 secure records centers across the U.S., we have a location close to you. Our local account managers are dedicated to providing personalized service and walk you through the records management and storage process.

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Electronic Records and Media Storage

For your information not stored on paper documents, we offer offsite storage services for data, media, and tapes in climate-controlled vaults.

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State-of-the-Art Facilities

As one of the best physical document storage companies, we ensure our offsite records storage facilities are SSAE-18 validated and meet NARA and PRISM Privacy+ compliance requirements.

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Streamline Record Storage Procedures

  • Eliminate Unnecessary File Boxes
    • Reduce clutter and consolidate file boxes over time for more efficient and accessible storage.
  • Reallocate Office Space
    • Storing records offsite means you can reclaim office space for other purposes.

Records Management Software Support

Combined Shape Order physical or digital document retrievals

Combined Shape Convert documents through our digitization services

Combined Shape Request shredding services

Combined Shape Full visibility into your stored inventory

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Rigorous Security Measures

  • Secure pickups and retrievals
    • VRC uses a private fleet of secure vehicles for every record retrieval and delivery.
  • GPS tracking
    • All retrievals and deliveries use GPS technology to track them in real time.

What Our Clients Say

Thousands of companies across the nation trust VRC to store their most valuable physical documents and records. Hear from companies like yours about why we're one of the best records storage companies.

Review

With well over 100,000 boxes of vital records storage across 11 cities on the east coast, our relationship with our records management vendor is significant. This is by far the best company in the market that I have dealt with.

Brent Meadows, Director of Records Services

Womble Carlyle Sandridge & Rice, PLLC

Review

We have been using this company for the storage of a wide variety of business records for more than 10 years. We feel confident in the reliability, safety, security, and efficient services provided to us.

Mann+Hummel USA Inc.

How It Works

Secure Storage, Step-by-Step

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1. Pack your records in barcode labeled boxes.
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2. Boxes are picked up, scanned, and transported to our secure facility.
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3. Your inventory is fed into our web system and assigned a permanent bay location.
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4. Schedule retrievals, manage retention schedules, and order services online.
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5. Your physical box or file is delivered back to you.
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6. Our scan on demand services deliver records to you digitally
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7. Our shredding services securely destroy outdated records.

Frequently Asked Questions

Yes. Secure storage in our offsite storage units doesn't mean sacrificing accessibility. With a few clicks, you have access to your records through an online records management portal.

Interested in VRC or the services we provide?

Don’t hesitate to reach out so we can learn more about your business.