Enterprise Content Management Accounts Payable Automation Solutions Simplify accounts payable processing with AP automation to reduce cycle times and save on management costs. Introduction Streamline Your AP Processes with Advanced Accounts Payable Automation Solutions Step into the future of accounting with our innovative accounts payable automation solutions. Say goodbye to tedious manual data entry and hello to seamless invoice processing. Our advanced accounts payable software for paying bills is made to make your AP department's tasks easier, saving time and money. Embrace efficiency with our comprehensive solution and watch your productivity soar. Welcome to a new era of automation in accounting. icon -customer satisfaction Reduce your accounts payable costs Enjoy easier invoice processing with our accounts payable automation software that requires no IT support. icon - laptop - plus Accounts payable automation software VRC’s AP invoice automation software streamlines accounts payable invoice processing so invoices can be paid and filed quickly and accurately. icon - organize Streamline your invoice processing and mailroom Utilizing our digital mailroom services allows you to efficiently organize and digitize physical invoices that are sent to your business. icon - cloud Invoice approval workflow Continuous AP invoice approval stream and automatic payments are now possible by establishing workflow rules for automatic approvals. Automate Accounts Payable Processes from Start to Finish Accounts payable is the single most significant expense for many companies today. Our cutting-edge technology helps you get paid faster and reduces costs. With AP automation through our virtual mailroom services and cloud-based platform, businesses can drive greater efficiency, accuracy, visibility, and cost savings throughout their procure-to-pay (P2P) processes. Capture Invoices Expand Route your email and mail vendor invoices directly to VitalScan for digitization. Invoiced data is captured and verified for accuracy. Auto-routing Expand Auto-routing and hierarchy approval rules are applied. Invoices are routed electronically for coding and approval. Approve Invoices Expand Enforce approval limits and rules. Set reminders for escalation paths to ensure timely and authorized electronic signatures. Eliminate the requirement to manually code an invoice with auto-coding. Streamline invoice approval processes to reduce the number of steps and redundancy. Touchless Invoice Processing Expand Our AP invoice automation software attempts to automatically match Purchase Order invoices. PO invoices check your PO and receipt files for 2 and 3-way matching using a series of cascading matching rules. Flag unmatched invoices for review. Transfer approved invoice data to your ERP system and archive. ERP Integration The power of our software runs beyond simple accounts payable automation. It becomes an incredible asset when integrated with existing systems and applications. Third-party Integrations Expand Our system supports third-party applications such as: Oracle PeopleSoft SA JD Edwards MS Dynamics Infor Lawson QAD BAAN Paragon Mckesson BST JDA Made2Manage Electronic Workflow Potential Expand Touchless Processing Automate the busywork between the important decisions your business makes every day. Improve Data Accuracy Information that is processed electronically limits data entry errors that may occur. Processing Cooperation Expand Partner Benefits Improve relationships with suppliers and other business partners with regular status updates and payment cut-off dates. ERP integration Our platform will work seamlessly with your current ERP system for uninterrupted operation. Combined Shape Eliminate manual data entry and sorting Combined Shape Reduce fraud by automating payment processing Combined Shape Shorten time to payment to earn more early discounts Improve Operations With our accounts payable service, all of your team’s decisions will be more strategic and value-added with actionable insights. Data-Driven Reporting Expand Intelligent dashboards Customizable dashboards present KPIs and AP metrics so you can keep track of real-time business trends. AI assistance Artificial intelligence manages structured and unstructured invoice data and can identify split-batching opportunities of multi-page invoices received for the first time. Convenient Access Expand Mobile support AP staff can review and approve supplier invoices, enter comments, and track KPIs from any location. Self-service payments Allow suppliers to establish payment information online to avoid manual processing. They get paid faster, and you save time. Foster Cooperation Expand A complete business ecosystem With the communication and automation features of our AP service, your company, customers, and suppliers generate value together—instead of at each other’s expense. Free up staff time With much of the tedious paperwork automated or streamlined, your P2P and O2C teams can focus on more strategic and fulfilling work. Process Data More Efficiently With intelligent automation (IA) technology, you’ll be able to classify, route, and extract data right away. Fast Processing Expand 48 Hour Turnaround Capture and post invoices within two days of receipt. Limit Cycle Downtime Electronic distribution cuts down on the time it takes for delivery and confirmation between each step of the cash conversion cycle. Electronic Workflow Potential Expand Touchless Processing Automate the busywork between the important decisions your business makes every day. Improve Data Accuracy Information that is processed electronically limits data entry errors that may occur. Processing Cooperation Expand Partner Benefits Improve relationships with suppliers and other business partners with regular status updates and payment cut-off dates. ERP integration Our platform will work seamlessly with your current ERP system for uninterrupted operation. Combined Shape Eliminate manual data entry and sorting Combined Shape Reduce fraud by automating payment processing Combined Shape Shorten time to payment to earn more early discounts How Accounts Payable Invoice Automation Works 1. Rout your email and mail vendor invoices directly to VitalScan for digitization. 2. We apply Optical Character Recognition (OCR) technology to locate key fields on every vendor invoice. 3. Our experienced imaging specialists provide full quality assurance and accuracy validation, based on pre-established rules. 4. Your source data is applied to ensure accurate information is processed based on matching criteria. 5. Your data flows through your ERP or our system for workflow automation. 6. Unapproved invoices are automatically routed to the relevant staff member for review, approval, or correction. Frequently Asked Questions Still looking to learn more about accounts payable workflow automation? Check out some answers to these common questions. What areas of business do AP solutions automate? Collapse Our accounts payable process solutions are ideal for businesses looking to reduce procure-to-pay (P2P) or order-to-cash (O2C) cycles, such as procurement, accounts invoice processing, order management, and accounts receivable. What are some of the benefits that AP automation solutions bring to businesses? Expand Whether it’s P2P or O2C processes, our AP automation solutions deliver significant benefits to modern businesses. Improve strategic relationships with customers and suppliers, cut hard and soft costs, improve productivity, and increase control and compliance on a global scale. What is the technology powering your accounts payable automation software? Expand Our cloud-based solutions are powered by a multitude of different functionalities, with cognitive technologies, such as Artificial Intelligence (AI), Robotic Process Automation (RPA) and process automation. These technologies are designed to reduce manual invoice processing, increase speed and accuracy, and improve data integrity. Are your AR software solutions a replacement for my ERP system? Expand No, our AP software solutions are not designed to replace ERPs. They seamlessly integrate with whatever system you currently have in place and fill in the manual gaps most conventional ERPs can’t handle. This helps documents get processed faster and more accurately, employees work more efficiently, and helps your company maximize its ERP investment. Interested in VRC or the services we provide? Don’t hesitate to reach out so we can learn more about your business. Contact Us
