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Medical Record Scanning Services

Get medical record scanning services to digitize and index your important medical documents.

Protect Patient Privacy

Our secure scanning services ensure patient records are accurately scanned, indexed, and stored in an easy-to-access system that meets all HIPAA compliance requirements.

Reduce labor and prep

Eliminate the need for manual prep work and increase staff efficiency and accuracy by digitizing patient health records, prescriptions, and transcripts.

Streamline Your Workflow

Streamline your medical record scanning process with a medical records scanning company that specializes in digitization.

Scanning and Indexing

As one of the leading medical records scanning companies nationwide, VRC will carefully scan medical records and index them, then upload them to your EHR system.

Medical Records Storage
Medical File Storage

Medical Records Scanning Services

VRC can store and manage a variety of health information, including:

  • Patient records
  • Prescription slips
  • Bottle labels
  • Medical charts
  • Microfilm
  • Financial records
  • HR personnel records
  • Lab results
  • Patient charts
  • Parraffin blocks
  • Pathology slides
  • X-rays

We offer medical document scanning for:

  • Chiropractors
  • Doctors
  • Dentists
  • Health care centers
  • Hospitals
  • Naturopaths
  • Nursing homes
  • Physiotherapists
  • Pharmacies
  • Physicians
  • Psychiatrists
  • Psychotherapists
  • Surgery centers
  • Walk-in clinics

Best Practices for Scanning Medical Records

With VitalScan medical records scanning, healthcare facilities can scan, index, store, and manage patient records quickly and securely. Our experience and expertise enable us to capture and convert all paper documents into digital images for maximum accuracy, security, and reduced costs.


From digitizing and archiving patient records to transferring data into electronic medical record systems (EMRs), we ensure all medical information is organized securely and compliant.

  • Secure data encryption and cloud storage for medical records to ensure that your patient information stays safe and accessible
  • Rigorous quality control standards to guarantee the highest level of accuracy and efficiency
  • Seamless integration with your EMR system
  • Processing of your medical records for patients, insurance companies, and billing departments

Learn more about our Document Digitization Services

HIPAA Compliant Record Storage

HIPAA Compliant Medical Records Scanning

We are proud to be a trusted partner for medical records scanning services. Our highly secure SOC 2, HIPAA compliant medical records scanning facilities are located nationwide.


Our team has extensive experience working with top healthcare organizations, and we fully comprehend the significance of data privacy and security. We provide customized solutions that cater to the unique requirements of each customer to ensure the accurate and secure scanning of their records.


We provide our customers with 24/7 record retrieval services to accurately scanned medical records and a secure document management system, allowing them to easily access, manage, store, and share patient data, all while ensuring the highest level of security. Our experience ensures that hospitals, clinics, labs, and HIM Directors can trust that their medical records are safe and secure with our scanning services.

File Scanning Services Near Me

Migrate legacy patient records, radiology films, and other protected health information files to electronic formats.

We can help your healthcare organization with its digital transformation.

  • Utilize our scan on demand services for retrievals of your stored records
  • Transform physical mail into electronic formats with digital mailroom services for easy sharing and collaboration among your staff
  • Enable secure sharing of documents within your organization with our document management software


Learn more about our Document Digitization Services

VitalChart Request

Release of Information Services

Our Release of Information (ROI) services are designed to streamline the process of obtaining and delivering medical records for existing and future requests. We offer secure and compliant solutions for hospitals, clinics, labs, and HIM Directors that can expedite the process of fulfilling requests for medical records.


Our VitalChart ROI services include:

  • Mobile capabilities for patients to access medical records from any device through the VitalChart Patient Request Portal
  • Text message notifications to requesters, eliminating phone calls and follow-ups
  • Realtime dashboard to view, manage, and track requests
  • Scalable operations, including remote, onsite ROI staffing, and centralized customer service centers
  • Bundled, customizable medical records management services for maximum cost savings
  • Transparent procedures with a 2-step QA process
  • Healthcare audit management to automate and track the audit process for any type of commercial or government audit


By automating your workflow and working with the VitalChart release of information solution, you’ll be empowered to respond to higher request volumes and manage them efficiently. This gives you more control over the data you need to provide while ensuring the highest security standards are maintained.


Learn more about our Release of Information Services

Healthcare Workflow Automation

Our healthcare workflow automation system is specifically designed to simplify and streamline document management processes within healthcare institutions. This allows healthcare providers to offer better patient satisfaction and faster responses to insurance providers and billing departments, all while increasing overall efficiency.


Our medical records scanning services provide digital access to a variety of document types, including patient charts, accounting, human resources, financial records, and other important documents. All digital records are securely stored and managed for quick and easy retrieval.


Depending on the type of records, your digital files can be uploaded to our document management software, migrated into our VitalChart medical record retrieval software, or incorporated into your Electronic Health Record (EHR) system. This allows for automatic processing and real-time updates that can be seamlessly integrated into your daily operations. By simplifying healthcare data management, our solutions can help improve patient care and efficiency.


Learn more about our Workflow Automation Solutions


health inner doc scanning
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Featured Case Study

HIM directors face many challenges in achieving interoperability, but there are many solutions available. Read more about how you can help your healthcare organization streamline data sharing and provide optiminal care.

Related Medical Records Management Services

Healthcare clients also utilize these services to manage their protected health information (PHI).

Related Medical Records Management Services

Healthcare clients also utilize these services to manage their protected health information (PHI).

Find Medical Records Scanning Companies Near Me

Interested in the healthcare infomration services we provide? Don’t hesitate to reach out so we can learn more about your business.