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Document Hosting

Vital Records Control's document hosting services provide simplified file sharing, access, and scalability.

Simplify document management with secure and reliable cloud storage.

Manage your digital documents and data growth without the costs and burden of managing technical hardware infrastructure or the expertise required to maintain it.

With Vital Records Control, you can store your digital files on a hosted platform that’s highly secure, scalable, and reliable.

Vital Records Control stores millions of images on secure servers for small businesses and Fortune 500 clients who want their documents managed securely and cost-effectively.

Our hosting solutions provide you with:

  • Accessibility: Find the information you need when you need it.
  • Data Protection: Your data is encrypted and safeguarded in safe underground vaults.
  • Flexible Costs: SaaS pricing model allows you to scale your stored data and budget.
  • Long-term document retention: Off-site backup storage and archival storage to meet legal and compliance requirements.

Simple and Secure Document Management

By hosting your digital files with Vital Records Control, you’ll receive a complete, secure document management solution. We scan, digitize, and store your files that you can access remotely.

  • Request document scanning services through our VitalWeb portal, available to all of our records storage clients.  New customers can call (877) 898-7450.
  • Your documents are scanned, digitized, and indexed according to your document retrieval needs.
  • Digital documents and metadata are formatted and uploaded to our cloud hosting platform.
  • Your files and folders are encrypted and secured according to your specified business user access controls.
  • Employees can access digital files remotely with a wireless connection.

Cloud Storage Security 

When you host your documents with Vital Records Control, your information’s security is our top priority. With advanced password protection, data encryption, and secure networks, only authorized viewers will have access to your digital content.

  • High-quality SLAs
  • Secure SSL certificate ensuring up to 256 AES encryption
  • All user sessions are encrypted
  • Separate edge firewall
  • Data replication cites (24 hour SLA on restoration)
  • Compatible with Internet Explorer, Mozilla Firefox, Google Chrome

Data Center Facilities

Your data is protected in underground, bunkered data centers that adhere to SAS 70 Type II auditing standards with state-of-the-art security and automated backup routines for advanced protection against data loss.

  • 24/7 on-site personnel and closed-circuit surveillance
  • Card and biometric access controls
  • Climate-controlled facilities
  • Comprehensive, state-of-the-art fire suppression systems

VRC Cloud Storage Solutions Benefits

Predictable Pricing

Cloud computing services eliminate the upfront costs of legacy infrastructure and the need for ongoing maintenance, support, and operations. This pay-as-you-go pricing model allows you to control your protected data so you can access and move it as needed.

Data Access

Once you store your data in the cloud, authorized employees can access it remotely with a wireless connection on any device. Additionally, your documents can be indexed for easy and fast retrieval times.

Security & Data Protection

With cloud storage solutions, the IT aspects of document storage are taken care of. File hosting ensures the latest password and encryption key technology, ensuring your data is never at risk of being lost or stolen.

Disaster Recovery

Natural and human-made disasters can wipe out your data entirely and damage internal storage systems. Cloud storage offers a flexible, resilient solution to get your business back up and running.

Seamless Collaboration

Online document storage makes file sharing with coworkers easy. Role-based security allows you to monitor document revisions and user edits to files.

Compliance

Designed to meet the strenuous demands of HIPAA compliance and PCI DSS cloud compliance, our cloud storage systems keep your data safe with advanced encryption, robust infrastructure, and monitored access controls.

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.

Other Services We Offer

Records Storage

Securely store, manage, and access confidential records in climate-controlled storage facilities.

Secure Destruction

Document shredding services near me and paper shredding for your confidential documents and data.

Health Information Management

For more than 30 years, we’ve developed custom health information management solutions for medical records departments across the country that help our clients reduce costs and concentrate on patient care.

Media Vaulting

When you trust VRC to store and backup your data, you can be confident that your media and backups are protected and preserved for years to come.