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Scan on Demand

Save document scanning costs by imaging your stored records on-demand.

Get instant, on-demand access to your stored documents.

Access your documents, files, and records stored in our document storage facilities remotely.

Scan on-demand services are a cost-effective alternative to imaging all of your files at once. Our team retrieves your physical files in secure storage, scans them as needed, and returns your files to our storage facility.

Your employees can work remotely, and efficiently, with secure access to your physical files anytime, anywhere.

Here’s how it works:

  1. Request scan on-demand services for your stored records via our secure records management system, VitalWeb®.
  2. We retrieve the files you need in our record center, scan them, and upload them to the VitalWeb® portal.
  3. You receive a notification that your digital files are ready for viewing.
  4. You log into VitalWeb® to access and download your documents. Your electronic files are available in PDF format for 5 business days before they are auto-deleted for security purposes.
  5. If needed, VRC can set up a secure document management hosting solution for your digital files, making them easy to retrieve in the future.
  6. Your physical documents are returned back to our offsite storage facility, or securely shredded.

Why use on-demand document scanning services?

Save Costs

Only scan the documents you need access to from storage. Digital document deliveries provide similar benefits to physical file deliveries but without transportation and delivery fees.

Go Digital - Your Way

Document scanning services can be an expensive upfront investment. Our pay-as-you-go system enables you to transform your business digitally over time in a cost-effective way.

Quick Turnarounds

Our scan-on-demand service gives you secure, expedited access to any records you have stored at a VRC document storage facility.

Consolidate Information Across Geographic Locations

Often companies with operations in multiple locations need access to documents simultaneously. Image on-demand enables records to be available anytime, anywhere, via secure web access.

Maintain Business Continuity

Access to your crucial business records enables your organization to run seamlessly in the event of an unforeseen event.


Online records management and access are an eco-friendly way to retrieve your documents. Eliminating physical deliveries means no trucks emitting fuel transmissions into the environment.

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.

Other Services We Offer

Records Storage

Securely store, manage, and access confidential records in climate-controlled storage facilities.

Secure Destruction

Secure shredding services for your confidential documents and data.

Health Information Management

Streamline the management and exchange of confidential health information.

Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.