Media Vaulting

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Media Vaulting Services

When you trust VRC to store and backup your data, you can be confident that your media and backups are protected and preserved for years to come.

We provide scheduled media rotations, on-demand pickup and delivery and long-term storage solutions, as well as secure data backups.

Offsite Tape Storage 
Store magnetic tape, backups, x-rays, microfiche, film and photos in our state-of-the-art offsite media vaults.

Online Data Backup
We offer secure virtual data backups that help you access your data and recover it in the event of a disaster.

Learn how we can preserve and protect your tapes and media.

Get in touch with us.

Off-site Tape Storage

Off-site Tape Storage

Preserve your critical business data and protect private information from theft by storing it in our off-site media vaults.

With Vital Records Control, your magnetic tapes, backups, x-rays, microfiche, film and photos are secure, tracked, protected from the elements, and accessible whenever you need it.

State-of-the-Art Vaults

Storing film, video and tape backups improperly can lead to deterioration from environmental and human factors like sun damage, temperature changes and improper handling.

To protect your valuable assets, we’ve designed our vaults to exceed regulatory and IRS storage guidelines.

  • Seismic Rated Structures
    Our vaults are built with 30” concrete walls and eight layers of steel to withstand natural disasters.
  • Precision Climate and Humidity Control
    Our facilities have year-round climate and humidity controls to keep your records in mint condition.
  • Fire Suppression
    Each facility exceeds industry fire protection standards, and is equipped with a halon dry-fire suppression system.
  • Regulatory Compliance
    Our facilities meet HIPPA, SOX and FACTA compliance requirements. VRC is one of the only PCI-certified data storage companies in the country.

Enhanced Security

Each of our facilities uses advanced security measures to protect your invaluable physical assets, including:

  • Trained and bonded staff
  • Strategically placed video cameras that provide a full overview of our storage areas and their contents, 24 hours a day
  • Smoke and water detectors
  • Rigorous access controls

Immediate Access

We make it easy to access your stored records whenever you need them.

  • Flexible Pickup and Delivery
    We’ll pick up your media from your facility using secure GPS-tracked vehicles, deliver them to our storage are and return them when requested.
  • Onsite Viewing Options
    View documents at our storage facilities when you need to (including 24-hour emergency requests).
  • Digital Retrieval
    We offer scan-on-demand services to let you receive records digitally.

Barcoded Tracking System

Each box containing your media is labeled with a barcode that follows it throughout its lifecycle so your records can be found quickly and easily.

The tracking system lets you:

  • Find and track records remotely using VaultWeb, our online inventory control portal.
  • Ensure chain of custody processes while your information is in transit
  • Track your inventory in real time with an auditable trail of each point of contact with time stamps and signature receipts

Online Inventory Management

Monitor you inventory at all times with our online inventory control portal, VaultWeb. Its features include:

  • Specialized reporting, including storage, activity and destruction reports
  • Guaranteed daily backup
  • Ordering capabilities for scanning and destruction services
  • Enterprise level infrastructure
  • Advanced encryption technology
  • 24/7/365 customer support


Learn how we can preserve and protect your tapes and media.

Get in touch with us.

Online Data Backup

Online Data Backup

Protect your data from disaster with our online data backup services.

Online data faces many threats, from environmental disasters, security breaches, power outages and hard drive crashes. And, when your business faces pressure to comply with strict regulatory requirements, it’s imperative that your online data is able to be securely backed up and recovered.

In addition to our off-site media vaulting services, we offer secure virtual data backups to give you peace of mind.

Our online data backup and services include:

  • Data sent and stored securely in our climate controlled vaults
  • Real-time access to data
  • Integrated FIPS 140 certified encryption
  • Backup using compression and de-duplication
  • Archival technology within a single code base that aligns the value of data with the cost of protecting it
  • Cloud-optimized architecture to securely backup and recover data over a private, public cloud connection, or remote location
  • Integrated data discovery, low cost archival, retention, and other tools to manage data being backed up
  • Storage plans on a per-gigabyte basis per month
  • Ability to store to terabytes and petabytes of data

Learn how we can preserve and protect your tapes and media.

Get in touch with us.

Additional Services

Document Scanning

Easily locate and share information when you need it.

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Health Information Management

Solve your PHI challenges with holistic record management solutions.

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Records and Document Storage

Store, track and access your records with a complete chain-of-custody.

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Secure Destruction

Destroy confidential information in a compliant, cost-effective way.

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