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Offsite Tape Storage

Store magnetic tape, backups, x-rays, microfiche, film and photos in our state-of-the-art media vaults.

Preserve your critical business data and protect private information from theft by storing it in our off-site media vaults.

With Vital Records Control, your magnetic tapes, backups, x-rays, microfiche, film, and photos are secure, tracked, protected from the elements, and accessible whenever you need it.

State-of-the-Art Vaults

Storing film, video and tape backups improperly can lead to deterioration from environmental and human factors like sun damage, temperature changes, and improper handling.

To protect your valuable assets, we’ve designed our vaults to exceed regulatory and IRS storage guidelines.

  • Seismic Rated Structures
    Our vaults are built with 30” concrete walls and eight layers of steel to withstand natural disasters.
  • Precision Climate and Humidity Control
    Our facilities have year-round climate and humidity controls to keep your records in mint condition.
  • Fire Suppression
    Each facility exceeds industry fire protection standards and is equipped with a halon dry-fire suppression system.
  • Regulatory Compliance
    Our facilities meet HIPPA, SOX and FACTA compliance requirements. VRC is one of the only PCI-certified data storage companies in the country.

Enhanced Security

Each of our facilities uses advanced security measures to protect your invaluable physical assets, including:

  • Trained and bonded staff
  • Strategically placed video cameras that provide a full overview of our storage areas and their contents, 24 hours a day
  • Smoke and water detectors
  • Rigorous access controls

Immediate Access

We make it easy to access your stored records whenever you need them.

  • Flexible Pickup and Delivery
    We’ll pick up your media from your facility using secure GPS-tracked vehicles, deliver them to our storage area and return them when requested.
  • Onsite Viewing Options
    View documents at our storage facilities when you need to (including 24-hour emergency requests).
  • Digital Retrieval
    We offer scan-on-demand services to let you receive records digitally.

Barcoded Tracking System

Each box containing your media is labeled with a barcode that follows it throughout its lifecycle so your records can be found quickly and easily.

The tracking system lets you:

  • Find and track records remotely using VaultWeb, our online inventory control portal.
  • Ensure chain of custody processes while your information is in transit
  • Track your inventory in real time with an auditable trail of each point of contact with time stamps and signature receipts

Online Inventory Management

Monitor your inventory at all times with our online inventory control portal, VaultWeb. Its features include:

  • Specialized reporting, including storage, activity and destruction reports
  • Guaranteed daily backup
  • Ordering capabilities for scanning and destruction services
  • Enterprise level infrastructure
  • Advanced encryption technology
  • 24/7/365 customer support

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.

Other Services We Offer

Records Storage

Securely store and manage paper documents, electronic records, media and other data in offsite storage facilities with access whenever you need it.

Secure Destruction

We’ll work with you to find the right secure destruction solution for your needs, taking into account the number of documents to be shredded, your retention requirements, and your budget.

Health Information Management

For more than 30 years, we’ve developed custom health information management solutions for medical records departments across the country that help our clients reduce costs and concentrate on patient care.

Document Scanning

Whether you need one-time document scanning services or want to undergo a full digital transformation, Vital Records Control can help.