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About VRC

We provide records and information management solutions to help you maintain and enhance the value of your information.

Vital Records Control is your full-service information management partner.

At Vital Records Control (VRC), we create high-quality records information management (RIM) solutions so our clients can comply with confidence.

We understand the challenges records managers face meeting complex, ever-changing compliance requirements. That’s why we design solutions to evolve with your information’s lifecycle, whether it’s in the form of paper records or digital documents. We have delivered offsite storage for over thirty years and continued to expand our offerings, such as document conversion services, cloud hosting, paper shredding, and hard drive destruction.

Founded in 1988, Vital Records Control was one of the first document management companies to utilize RFID tracking in all of its processes for an auditable chain of custody. Since then, we have continued to invest in security technology to provide our clients with best-in-class protection.

National Scale. Local Service.

We’ve grown to become a national leader in records management with more than 100 facilities nationwide. Our national footprint allows us to serve our clients on a national scale with the dedicated service of a local business. We provide document management solutions and client-oriented services that mitigate risk, significantly enhance productivity, and lower costs.

We build long-term partnerships.

Building long-term relationships with our clients result in our ability to provide them with the highest level of return and satisfaction. We believe that by working together, we can create a customized solution that not only meets your regulatory compliance requirements but achieves your long-term business goals.

Who we work with.

Vital Records Control provides essential services to tens of thousands of small, medium, and large organizations in a diverse range of industries every day. Our clients include Fortune 100 and 500 companies that expect exceptional service, security, and reliability from their document management partner.

Our Values

Put Our Customers First

We’re here when you need us. Our personalized customer service means you can get support from a real person, 24/7.

Protect and Preserve

We’re committed to managing your records with the utmost care, security and protection. Our state-of-the-art storage facilities meet SSAE-18 standards and rigorous security protocols (like around the clock monitoring and protected access).

Comply with Confidence

We help you comply with complex data privacy laws. Our dedicated compliance team ensures our processes adhere to the most current federal and state regulations, including HIPAA, FACTA, and SOX. 

Deliver Industry Expertise

With more than 30 years of industry experience, we have the knowledge to develop the right solutions for your record management needs, no matter your industry.

Embrace Innovation

We embrace cutting edge technologies - like RFID Tracking and web-based records management - to streamline processes and help you stay ahead of the curve.

Take Accountability 

We keep the commitments we make. We promise to provide you with the highest levels of customer service, compliance, and security.

Be Transparent

We know trust is essential when it comes to the protection of confidential information. We conduct our business activities with complete and open transparency.

Operate as One

Our clients are our partners. We believe that by working together closely, we can develop solutions that meet your needs and help you advance your business.

We’re proud to be affiliated with these organizations.

AHIMA Logo
American Health Information Management Association
ARMA International
Association of Legal Administrators
IG Guru
IG Guru
NAID AAA Certified
National Association for Information Destruction, Inc.
PRISM International
SSAE18 Certfied-Vital Records Control
Statement of Standards for Attestation Engagements