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Document Imaging

We provide a range of document scanning services for documents of all sizes, including scan-on-demand, medical records scanning, and more.

Save time, reduce costs and work more efficiently with our document imaging services.

Whether you need large format document scanning or immediate access to a record stored in our vault, our document imaging specialists can convert your physical records into high-quality digital files that you can access immediately.

We’ll work with you to customize a document scanning solution that meets your needs, budget and compliance requirements.

How It Works

Our imaging experts organize and prepare your documents for scanning, removing bindings, repairing tears and straightening corners so that your records scan beautifully.

We perform a manual quality control process to make sure your documents are readable, and there are no missing pages or double feeds. Then, we scan your documents with high-speed scanners. After scanning, each image is carefully reviewed for readability, color correctness and proper orientation.

We’ll categorize your scanned files, then perform hand-keyed indexing or OCR (optical character recognition) to convert each image into searchable text.

We’ll save the digital files into the format of your choice (PDFs, JPGs, TIFFs and more) and migrate the files to the document management system of your choice.

Finally, your hard copies will be returned to you, stored in our off-site storage facilities or securely shredded.

Our document imaging services include:

Large Format Scanning

From blueprints, maps, X-rays, to legal documents, we can convert your paper documents into high-quality digital images.

Scan-on-Demand

Use our online document management portal to order imaging services for any record you store with us. Our pay-as-you-go system means you get exactly what you need, when you need it.

Day Forward Scanning

We identify the points when paper enters your workplace and reroute them to our digital center for document scanning and indexing, giving your staff instant access to imaged documents.

Backfile Conversions

This cost-effective approach to scanning includes a series of small imaging projects that let you convert legacy paper records to digital files over time.

Medical Records Scanning

We’ll convert your medical records into HIPAA compliant digital files that can be imported into your EMR system.

One Time Scans

Whether you want to scan less than a box of documents or thousands of files, our one-time document imaging services are customized to fit your needs.

The Document Imaging Process

flowchart detailing the document imaging process

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.

Other Services We Offer

Records Storage

Securely store and manage paper documents, electronic records, media and other data in offsite storage facilities with access whenever you need it.

Secure Destruction

We’ll work with you to find the right secure destruction solution for your needs, taking into account the number of documents to be shredded, your retention requirements, and your budget.

Health Information Management

For more than 30 years, we’ve developed custom health information management solutions for medical records departments across the country that help our clients reduce costs and concentrate on patient care.

Media Vaulting

When you trust VRC to store and backup your data, you can be confident that your media and backups are protected and preserved for years to come.