Records Storage Services
Confidentially Store with Offsite Records Storage
While onsite records storage may seem like a feasible option for your business, it can actually diminish productivity while putting your company at risk for noncompliance. You’ll need a trusted partner with offsite records storage facilities, compliant storage procedures and accessibility to your information.
And if you already have offsite records and document storage, you’ll need to consider whether or not you’re receiving industry-best practices and premium services that allow you to maximize your information management program.
By employing Vital Records Control records and document storage services, you’ll benefit from accountable chain-of-custody procedures, effective information management programs and dedicated customer service. Offsite records storage services with a trusted partner like Vital Records Control is the secure, cost-effective solution to ensure all your records management needs are met with one provider.
With our secure record and document storage solutions, you will be able to:
- Gain confidence knowing your records are stored in secure facilities with auditable processes
- Optimize office space and employee time while gaining rapid access to confidential documents and records
- Comply with governmental regulations while developing a records retention schedule
Storage solutions to meet your record management needs
With 30 years of experience, we provide you with protection, accountability and transparency to solve all your records management challenges. Our specialists guide you on how to prepare your documents for transport to our secure storage facilities, where they’ll be tracked with our innovative VitalRF technology for a complete chain-of-custody.
Our offsite document and records storage solutions include:
- State-of-the-Art Storage Facilities – Our SSAE-16 certified storage facilities are protected by multiple layers of security and fire suppression systems to ensure your records are always safe.
- Customized Delivery Methods – We offer same-day, next-day, rush and emergency scheduling options.
- Chain-of-Custody Procedures – Vital Records Control has developed systematic procedures to deliver the highest levels of safety and accountability. Additionally, our proprietary VitalRF (Radio Frequency) technology identifies and tracks your information throughout its entire lifespan.
- Systematic Storing Methods – Instead of using a LIFO or FIFO inventory system, we assign a unique location code to each box for permanent placement inside our warehouse.
- Accessibility of Information – Optimize office space and staff productivity by moving your records to Vital Records Control—without giving up accessibility to them. Our web-based records management portal, VitalWeb, allows you to accurately track and manage your information, at your own convenience. And, if you need an onsite viewing of your information, accommodations can easily be made at any our offsite records storage facilities.
- 24/7 Customer Service – We’re here to help you. Whether you’re a small business owner or enterprise company, our team is here for you.
See how we can help protect your records and documents throughout their life-cycle.