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Records Storage

Protect, organize and control your confidential documents with one comprehensive information management solution.

Vital Records Control Storage Services

Records Storage Services

Depending on your industry, you may be required to store critical records for a particular length of time to meet federal and state guidelines. While storing documents and critical files onsite may seem like a suitable option, it can diminish productivity and put your company at risk for noncompliance.

By using outsourced records storage services, you’ll benefit from accountable chain-of-custody procedures, effective information management programs and dedicated customer service.

Records and Information Management (RIM) Solutions

With 30 years of experience, Vital Records Control provides the protection, accountability, and transparency to solve all your records management needs. Our specialists guide you on how to prepare documents for transport to our secure storage facilities, where our innovative VitalRF technology is used to track information for a complete chain-of-custody. Our records storage solutions include:

  • State-of-the-Art Storage Facilities
    • Our SSAE-18 certified storage facilities are protected by multiple layers of security and fire suppression systems to ensure your records are always safe.
  • Customized Delivery Methods
    • We offer same-day, next-day, rush and emergency scheduling options.
  • Chain-of-Custody Procedures
    • Vital Records Control has developed systematic procedures to deliver the highest levels of safety and accountability. Additionally, our proprietary VitalRF (Radio Frequency) technology identifies and tracks your information throughout its entire lifespan.
You can trust us to work with your security and protection in mind. Contact us to find out more about how we can help improve your RIM processes.

See how we can help protect your records and documents throughout their life-cycle.

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Offsite Document Storage Facilities

Document Storage Services for Your Protection

Is your business storing all of your confidential records and documents in-house? If so, your information may be susceptible to deterioration or damage from unfavorable climate conditions or unexpected disasters. It’s time to make a preemptive move to ensure that your confidential information maintains its value in offsite records and document storage facilities.

As your trusted document storage provider, we take your records security seriously:

  • SSAE18 Certified Facilities
    • All Vital Records Controls’ records facilities and procedures have been audited and certified as SSAE18 compliant by third-party auditors.
  • Structure of our Buildings
    • All our storage facilities are concrete with no prefabricated metal walls. Each warehouse is mounted on a raised 3-foot foundation to prevent damage in the event of flooding. Additionally, each facility is equipped with emergency generators and monitored 24/7 by automatic security systems for end-to-end protection.
  • Secure Monitoring
    • We provide only one entrance to each facility with tightly-controlled access and monitored supervision. Other than during vehicle loading/unloading times, our facility doors remain locked to reduce the risk of unwarranted entry.
  • Permitted Personnel Only
    • All visitors to our facilities must be escorted upon arrival and register their presence. Only Vital Records Control representatives or permitted vendors are allowed access to storage areas to eliminate unauthorized viewings of records in storage at our facilities.
  • GPS Tracked Transportation
    • We utilize our internal fleet of automatic locking, GPS tracked and radio-dispatched vehicles to make 100% of your deliveries and pick-ups. Only vetted Vital Records Control employees make deliveries to your company.
  • Fire Protection System
    • Each facility is equipped with state-of-the-art fire systems, including an ESFR Fire Protection System. This system allows for maximum fire suppression with remote area coverage capabilities. Also, our facilities are installed with superior early warning detection equipment to catch the most initial sign of a fire.
  • Quality of Storage Area
    • Vital Records Control prides itself on maintaining immaculate facilities and automatically repack any box in poor condition. Additionally, we store boxes no higher than three to a stack, ensuring your boxes remain in top-notch condition.
  • Limitless Storage Space
    • As your information management provider, we possess an unlimited amount of growth space for records with built-in flexibility in many of our leases. From confidential business data, private medical files to financial records, we are equipped to protect your valuable assets in our top-notch facilities.
Learn more about how storing confidential records in offsite facilities helps you stay compliant.

 

See how we can help protect your records and documents throughout their life-cycle.

Get in touch with us

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Records Management

Records and Document Management Sevices

Vital Records Control doesn’t only keep confidential files safe in secure storage facilities; we also provide an easy way to manage them. From detailed reporting, audit-able inventory tracking to built-in records retention capabilities, our proprietary VitalWeb platform performs the various functions of records management – all in one easy-to-use system.

 Our Cloud-based records management features include:
  • Bar-code tracking of inventory
  • Online ordering of boxes, deliveries, scan-on-demand and secure shredding services
  • Customizable reporting, description and search options
  • Multi-level user role assignments and departmental infrastructure
  • Built-in retention and compliance capabilities
  • Convenient, secure online access, 24/7
Access VitalWeb
Learn more about the benefits of using a reliable records management system.

 

See how we can help protect your records and documents throughout their life-cycle.

Get in touch with us

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