If you’re looking for a document storage partner in Cincinnati, OH, you need a provider that will be available when you need them, help you comply with confidence, and improve business processes.
Fortunately, Vital Records Control Cincinnati is here to help. Although we’re relatively new to Ohio, after entering the market in 2018, we now consider Cincinnati home. Our local experts partner with companies throughout the area to offer the security, protection and compliant solutions they need in a records storage and management partner.
Whether you’re in the legal, financial, or healthcare industry in Cincinnati, Vital Records Control can help your company automate retention processes, save costs, and mitigate compliance risks.
By storing your records with us, your company will benefit from:
Privacy protection and compliance go hand-in-hand at our Cincinnati facility. We provide a comprehensive audit trail that documents all of your activity involving your records. Storing your records offsite also helps you comply with federal and records retention laws in the state of Ohio.
Advanced Security Features
Storing archives in our Cincinnati facility reduces the risk that a major disaster in the area could have on your company. Our local center has high-density shelving units, advanced fire suppression systems, state-of-the-art video surveillance, and a full backup generator.
When retaining personnel files, client records, or other personal documents with identifiable or medical information, your company maintains a legal responsibility to protect them. Storing your records in our offsite facility prevents unauthorized access to PII and PHI. Our records center is surrounded by perimeter fencing and monitored code-access gates, 24/7.
We’re one of the only information management companies that use chain-of-custody protocols. Our proprietary RFID technology system and corresponding web modules help us reduce the loss of records. In fact, we’ve achieved a 99% customer satisfaction rating!
Document Scanning and Shredding Services Available
By working with us as your records storage provider, you’ll receive a comprehensive solution that includes document scanning services, media vaulting, to document shredding.