Skip to content Contact Us

Records Storage in
Cincinnati, Ohio

Protect important documents and records in our secure offsite records storage facilities in Cincinnati.

If you’re looking for a document storage partner in Cincinnati, OH, you need a provider that will be available when you need them, help you comply with confidence, and improve business processes.

Fortunately, Vital Records Control Cincinnati is here to help. Although we’re relatively new to Ohio, after entering the market in 2018, we now consider Cincinnati home. Our local experts partner with companies throughout the area to offer the security, protection and compliant solutions they need in a records storage and management partner.

Whether you’re in the legal, financial, or healthcare industry in Cincinnati, Vital Records Control can help your company automate retention processes, save costs, and mitigate compliance risks.

By storing your records with us, your company will benefit from:

Compliance

Privacy protection and compliance go hand-in-hand at our Cincinnati facility. We provide a comprehensive audit trail that documents all of your activity involving your records. Storing your records offsite also helps you comply with federal and records retention laws in the state of Ohio.

Advanced Security Features

Storing archives in our Cincinnati facility reduces the risk that a major disaster in the area could have on your company. Our local center has high-density shelving units, advanced fire suppression systems, state-of-the-art video surveillance, and a full backup generator.

Privacy

When retaining personnel files, client records, or other personal documents with identifiable or medical information, your company maintains a legal responsibility to protect them. Storing your records in our offsite facility prevents unauthorized access to PII and PHI. Our records center is surrounded by perimeter fencing and monitored code-access gates, 24/7.

RFID Technology

We’re one of the only information management companies that use chain-of-custody protocols. Our proprietary RFID technology system and corresponding web modules help us reduce the loss of records. In fact, we’ve achieved a 99% customer satisfaction rating!

Document Scanning and Shredding Services Available

By working with us as your records storage provider, you’ll receive a comprehensive solution that includes document scanning services, media vaulting, to document shredding.

 

Why Choose Vital Records Control's Records Storage Services?

Save Money

Managing paper a room full of files can be a full-time job. Our records storage solutions remove the burden staff experiences with managing volumes of archives. Thus, allowing you more time to focus on business operations that bring you profit.

Save Time

Managing paper a room full of files can be a full-time job. Our records storage solutions remove the burden staff experiences with managing volumes of archives. Thus, allowing you more time to focus on business operations that bring you profit.

Accessibility

Keep records organized and immediately accessible with online access when you need it. From the moment your inventory is stored with us, your inventory is barcoded, tracked and fed into our records management portal that you can access with a click of the mouse.

Get in touch with us.

See how we can help protect your records and documents throughout their life cycle.

Other Services We Offer

Secure Destruction

Secure shredding services for your confidential documents and data.

Health Information Management

Streamline the management and exchange of confidential health information.

Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.