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Orlando, Florida

Document Scanning

Enhance Productivity and Customer Service with Document Scanning

Vital Records Control is your local, reliable document scanning service provider in Orlando, FL and the surrounding region.


Our mission is to help your Orlando company figure out a document scanning solution that fits your business needs and budget best. With over 30 years of experience, we’ve enabled companies to reduce costs, enhance options, and manage documents more efficiently. Our local document scanning team in Orlando organize, index, and transform hard copies into beautiful, high-quality digital images.


Whether you’re in the healthcare, legal, financial, or construction industry in Orlando, our local imaging experts are here to help you navigate the maze of retention guidelines to ensure your company receives the best scanning solution possible.


Document Scanning Services Orlando, FL

When you partner with our local Orlando team of imaging experts, we work with you to gain an understanding of your company’s needs and budget. From the point paper documents enter your office, to your most widely used active files, we evaluate all your individual specifications in our scanning evaluation.


Once we’ve identified the documents you need to be scanned, we transport your physical records to our local Orlando digital center. Then, our imaging team meticulously prepare them for scanning, checking for folded edges, removing staples, and repairing tears.


We perform a quality control process to guarantee the readability of your documents and ensure there are no missing pages. Once completed, our team scans your documents using high-quality scanning equipment. After the scanning process, we review each image for color correctness and proper orientation.


Our imaging experts carefully categorize your digital documents and perform hand-keyed indexing or OCR (optical character recognition), converting each image into easily searchable text.


Your digitized documents can be saved in the format you need them in, such as PDFs, JPEGs, TIFFs, and more. We migrate your electronic records to the document management system of your choice for you to retrieve your files from.


Finally, your paper records will be returned to you, stored in our offsite storage facilities or securely destroyed.


What We Scan:
  • Sticky notes
  • Bound books
  • Medical Records
  • X-Rays
  • Microfilm and Microfiche
  • Large format documents (blueprints, maps, and more)

Why scan your documents with Vital Records Control?

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Cloud-based Document Management

We have state-of-the-art, cloud-based, and on-premise electronic record management tools to maintain various types of documents and have the capacity to display needed information to thousands of people in a matter of seconds.

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Compliance and Security

We have produced millions of data images for various sized companies, allowing for access to decades-old data at the touch of a button. With various certifications including SSAE 18, and NAID, you can trust our work.

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Save Time

Our high-speed scanners take the hassle out of scanning images and do the job in a fraction of the time that it would take you.

Other Services We Offer

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Secure Destruction

Secure shredding services for your confidential documents and data.

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Health Information Management

Streamline the management and exchange of confidential health information.

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Document Scanning Services

Our scanning services convert paper documents into digital images for quick and easy file shares.

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Media Vaulting

Protect the data you value. Ensure business continuity with long-term data storage solutions.

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Contact Us

Vital Records Control Orlando service areas include:
  • Tampa, FL
  • Jacksonville, FL
  • Ocala, FL
  • Gainesville, FL
  • Saint Petersberg, FL
  • Daytona Beach, FL
  • St. Augustine, FL
  • Lakeland, FL
  • Clearwater, FL