Document Storage Richmond, VA

Vital Records Control Richmond offers consistent document storage solutions, with state-of-the-art facilities that include:

Advanced Security Features

Our Richmond facility is SSAE 18-Certified with specialized shelving systems, ESFR fire protection systems, backup generators, and solid concrete construction. This ensures that all of your items are kept safe and secure, even in the event of a power outage.

Proprietary Records Management Software

Our records management system provides the convenience of tracking your inventory, 24/7. It also provides real-time updates, so you always know what's on hand and when to place orders. Plus, our system is designed to be user-friendly, so you can set up and manage your records quickly and efficiently.

Document Storage Savings

Storing documents in our local Richmond records storage facility is a cost-effective solution for storing records. Unlike a self-storage unit, you only pay for the space you use, not the extra space you don’t use. Additionally, your boxes are neatly stacked in a high-bay facility to maximize storage density. Thus, lowering your records storage costs.

Systematic Storing Methods

Unlike some information management companies that use LIFO or FIFO inventory systems to intermix your boxes of records with other clients, we assign a unique location code to each box for permanent bay placement inside our warehouse. This storage method prevents your vital records from getting lost and has earned us a 95% customer satisfaction rate.

Compliance

Accessibility to data is a necessity for the efficient operations of your Richmond business. Even in the digital era, some records are required to be stored according to records retention laws in Virginia. However, filing cabinets shouldn’t be overtaking your workspace. Moving records offsite and into the care of a document storage company brings extra security and faster accessibility to your critical documents.