Save time, reduce costs and work more efficiently with our document imaging services.
Whether you need large format document scanning or immediate access to a record stored in our vault, our document imaging specialists can convert your physical records into high-quality digital files that you can access immediately.
We’ll work with you to customize a document scanning solution that meets your needs, budget and compliance requirements.
Our document imaging services include:
- Large Format Scanning
From blueprints, maps, X-rays, to legal documents, we can convert your paper documents into high-quality digital images.
Use our online document management portal to order imaging services for any record you store with us. Our pay-as-you-go system means you get exactly what you need, when you need it.
- Day Forward Scanning
We identify the points when paper enters your workplace and reroute them to our digital center for document scanning and indexing, giving your staff instant access to imaged documents.
- Backfile Conversions
This cost-effective approach to scanning includes a series of small imaging projects that let you convert legacy paper records to digital files over time.
- Medical Records Scanning
We’ll convert your medical records into HIPAA compliant digital files that can be imported into your EMR system.
- One Time Scans
Whether you want to scan less than a box of documents or thousands of files, our one-time document imaging services are customized to fit your needs.
- Document Management System Integration
The scans we produce can easily be uploaded into your electronic document management system for immediate access.
How It Works
Our imaging experts organize and prepare your documents for scanning, removing bindings, repairing tears and straightening corners so that your records scan beautifully.
We perform a manual quality control process to make sure your documents are readable, and there are no missing pages or double feeds. Then, we scan your documents with high-speed scanners. After scanning, each image is carefully reviewed for readability, color correctness and proper orientation.
We’ll categorize your scanned files, then perform hand-keyed indexing or OCR (optical character recognition) to convert each image into searchable text.
We’ll save the digital files into the format of your choice (PDFs, JPGs, TIFFs and more) and migrate the files to the document management system of your choice.
Finally, your hard copies will be returned to you, stored in our off-site storage facilities or securely shredded.